Retail Production Coordinator - Ceremony Of Roses

What you'll do

• Support Retail Production operations by managing the Retail Production inbox. Properly file vendor correspondence and invoices; enter goods receipts and supporting documentation into CDS to trigger vendor payment and enable timely vendor billing.
• Coordinate with vendors, manufacturers, and external partners to confirm shipping windows, obtain packing slips / bill of ladings (BOLs), and track shipments through to delivery. Follow up on outstanding shipments to ensure on-time delivery.
• Provide retail billing support: send proof of shipment to CDS Customer Service, confirm quantities shipped against customer POs, and help resolve blocked invoices to avoid late vendor payment.
• Organize and maintain product samples and sample logs for the Retail Production team, other internal stakeholders, and external partners. Follow up with vendors and manufacturers to ensure that TOPs (Top of Production Samples) are sent and received by the retailers.
• Act as a liaison with Retail Production, Commercials, Credit, Customer Service, and Supply Chain teams. Provide additional administrative support to the Retail Production team, contributing to the end-to-end process from production to product delivery.

Who you are

• 1-2 years of experience in an administrative role supporting and collaborating with Operations teams.
• Strong organizational and project management skills with an eye for detail. Experience with Asana or other work-flow management systems preferred.
• An exceptional communicator with extraordinary time management skills. Experience in the retail fashion industry preferred.
• Able to work independently.
• A proactive, flexible, and self-starter with strong problem solving, analytic, and interpersonal skills.
• Ability to set priorities and juggle multiple projects/deadlines simultaneously.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.

What we give you

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Additional information

California based applicants have certain rights under California law. Please see our California Recruitment Privacy Policy for more details.

Pay and benefits

The anticipated annual base salary does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

California Pay Range $50,000—$55,000 USD