SCHOOL BUSINESS COORDINATOR

About the role

• Department
• Department of Elementary and Secondary Education
• Division
• Education Staff
• Salary $0.00 - $0.00
• Job Profile

JC-08800107-99 - School Business Coordinator

• Scheduled Work Days & Work Hours
• Job Requisition Number
• JR104131 SCHOOL BUSINESS COORDINATOR (Open)

Pay Grade

• N00000 A
• Classification
• School Business Coordinator
• Class Definition
• WILLIAM M. DAVIES, JR. CAREER & TECHNICAL
• HIGH SCHOOL

About the role

• Position Title School Business Administrator
• Reports To Assistant Director of Finance and Infrastructure
• Type of position: 12 Month School Year Non-Standard Contractor Other

Salary

$90,000- $105,000 Annually

Qualifications

• Must hold or be eligible for a RI School Business Administrator certification
• Demonstrated knowledge of school budgeting, purchasing & procurements, salary and benefits costing, and preparation of varied financial reports

Essential Duties and Responsibilities

• Support the Assistant Director with budget preparation for state, local, categorical, capital and grants funding sources.
• Prepare and provide financial data summaries in support of the preparation of budget status updates and projections (quarterly, annually, intermittent) as required or upon request.
• Supervise the main office/central office business office
• Process purchase requisitions required to generate purchase orders.
• Determine the expenditure coding for financial transactions to ensure accurate capture of expenditures by funding source, line item and department.
• Prepare adjusting journal entries necessary for accurate general ledger recording of all financial transactions.
• Oversee Federal entitlement grants application processes and provide support as needed for grants financial reporting (Title I, Title II, IDEA, Title IV, Perkins, as well as categorical and other grants).
• Supervise and provide support for the payroll preparation for bi-weekly payments of wages, stipends, clubs, extra-curricular, and all other wage types.
• Generate required Uniform Chart of Accounts (UCOA) reporting file.
• Fulfill the R.I.D.E. School Food Director role in addition to preparing Federal reimbursement claiming for the student meals programs under the policies, rules and regulations governing
• National School Breakfast, Lunch and Child and Adult Care Food Program (CACFP.)
• Oversee the administration of the Student Activities Fund, ensuring that all deposits and expenditures are properly recorded, and that monthly bank reconciliations are performed.
• Prepare annual applications necessary for the maintenance and renewal of the school's insurance policy coverages, including obtaining a Student Accident Insurance carrier.
• Coordinate the records retention processes on an annual basis in accordance with State of RI records retention policies.
• Supervise the creation of spend authorizations and travel expense reports.
• Fulfill all other related duties as assigned.

Skills Required

• Proficiency in Microsoft Office Suite, the Internet, Google Docs and Gmail
• Proficiency in, or ability to become proficient in: Accelegrants, ERP/Workday,o job description available.

• Supplemental Information
• WILLIAM M. DAVIES, JR. CAREER & TECHNICAL
• HIGH SCHOOL

Essential Duties and Responsibilities

Skills Required

Proficiency in, or ability to become proficient in: Accelegrants, ERP/Workday,No job summary available.

Benefits

• Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees.
• Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit.
• Accordingly, any employee hired after this date will be required to participate in the direct deposit system.
• At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.