Senior Accountant 2026-02691

About the role

Open Until Filled

General Description

The Wyoming Game and Fish Department is seeking a dedicated and detail-oriented Senior Accountant to join our disbursements team. This position plays a critical role in ensuring the accuracy and compliance of financial transactions within the department.

• Primary Responsibilities include: Audit Payment Documents: Review and verify payment documents for compliance with State and Federal regulations.
• Accounts Payable Transactions: Enter data to initiate and process accounts payable transactions.
• Data Interfaces Management: Manage data interfaces between custom Department accounting systems and the state accounting system (WOLFS).
• Vendor Management: Oversee vendor relationships and manage related documentation.
• Research and Reconciliation: Conduct research and reconcile accounts payable balance due statements from external vendors.
• Affidavit Processing: Process landowner coupon affidavits accurately and efficiently.
• Audit Support: Assist with audit requests by pulling and researching relevant data.
• Key Systems Used: Document management system. Voucher processing system (VPS).Credit card payment processing system. If you are a motivated professional looking to contribute to the financial integrity of the Wyoming Game and Fish Department, we encourage you to apply.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Public Service Loan Forgiveness (PSLF) eligibility
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefits package!

Want to see the full value of your compensation beyond salary? Explore our Total Compensation Calculator:compensationcalculator.wyo.gov

Essential Functions

The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Audit payment transactions for compliance with the travel policy, purchasing regulations, federal guidelines, state policy, and agency policy; and review for accurate accounting codes, project codes, and budget authority before funds are disbursed.
• Research and communicate with agency personnel to identify and resolve errors and discrepancies in payment transactions.
• Input payment transaction data into the agency's document management system, internal voucher processing system (VPS), and internal card payment processing system; validate all coding; balance to supporting documentation; and investigate and correct any discrepancies. Daily creation and submittal of system interface files with the State accounting system, WOLFS.
• Participate in the daily audit of payment documents initiated by other employees prior to final approval in WOLFS.
• Organize, scan, and distribute documentation after payments have been processed through the state accounting system to meet agency and the state document records retention requirements.
• Process landowner coupon affidavits from landowners for payment to include: distribution of affidavit form to landowners; receipt and log completed forms; establish landowner as a vendor on the state accounting system, WOLFS; audit documents for payment approval; generate payment interface file; and, retain documentation as required.
• Establish and maintain vendors on the state accounting system, WOLFS to include; obtaining required information; enter vendor data in WOLFS; submit required documentation to State Auditor's Office for vendor establishment as required; and, research any payment authorization issues related to vendor records.
• Research, reconcile, and correct documentation as required in WOLFS, the internal voucher processing system (VPS), the internal credit card payment processing system, and communicate verbally and in writing with vendors and agency personnel the actions required to resolve discrepancies.
• Provide backup to the Disbursements Section Supervisor in various processes, including but not limited to credit card document processing and vendor download updates.
• Other special projects as assigned.

Knowledge

• Good written and verbal communication skills, including skills in interpersonal communications with the ability to deal with the general public both through phone and personal contact including dealing calmly with irate clients and communicating complicated rules and regulations on laymen's terms without distortion.
• Ability to pay close attention to details to ensure appropriate expenditure coding and payment distributions are utilized.
• Ability to document work processes.
• Competence in utilizing computer applications Microsoft Word, Excel and Access, and Google applications.
• Understanding of, and ability to, apply accounting standards and processes, including internal control issues and audit requirements, and fund accounting.
• Knowledge of state, federal, and agency statutory and regulatory requirements and policies related to fiscal processing.
• Ability to work closely with other personnel to ensure efficient and effective workflow.
• Ability to establish and maintain electronic filing systems for all disbursement documentation.
• Ability to work under pressure of critical time elements demonstrating the ability to prioritize work based on workload/seasonal fluctuations requiring a different emphasis on assigned tasks.
• Competence in critical thinking with the ability to research and resolve questions involving the accuracy of all disbursement documents submitted for processing.
• Able to solve problems and ask for help when needed.

Minimum Qualifications

Education: Bachelor's Degree (typically in Finance)

Experience

0-2 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accountant

Education & Experience Substitution

• 3-5 years of progressive work experience (typically in Finance) with acquired knowledge at the level of an Accountant
• Certificates, Licenses, Registrations: None

Physical Working Conditions

• Able to lift and transport various types of supplies weighing between 25 and 50 pounds.

Notes

• FLSA: Non-Exempt
• Successful applicants for employment must pass a background check prior to appointment.

• 040-Game & Fish Commission-Fiscal Division
• Click here to view the State of Wyoming Classification and Pay Structure.

URL

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.