Senior Administrative Assistant

Position Summary

We are seeking a Senior Administrative Assistant to provide high-quality administrative and operational support within Flagship Development that enables leaders and teams to operate efficiently and effectively. This role will initially support 2 SVPs and 3 VPs within Flagship Development.

Flagship Development is Flagship Pioneering's internal therapeutic R&D function. It is responsible for the operational execution of certain programs for our companies. By giving our companies access to in-house drug discovery and development expertise from their earliest stages, Flagship Development allows them to focus on their own science rather than building that capability themselves. This role will support a group of senior leaders in Flagship Development across Cambridge, MA and the UK as the function builds and scales.

This role is responsible for managing calendars, coordinating meetings and travel, planning events, preparing materials, and supporting day-to-day business operations. Success in this position requires exceptional organization, sound judgment, attention to detail, strong communication skills, and the ability to anticipate needs while managing multiple competing priorities in a fast-paced, collaborative environment.

Key Responsibilities

• Assist several assigned leaders with calendar management, including planning and scheduling of regular and one-off meetings.
• Assist leaders with travel and expense systems and reporting.
• Partner with leadership to support preparation for and delivery of meetings, agendas, reports, and presentations.
• Act as point of contact for guests of the department before, during and after visits
• Plan and manage department events such as Scientific Advisory Board meetings, department offsites, team meetings, celebrations, etc.
• Act as the first line of defense for our IT team by troubleshooting minor technical issues related to conference rooms, Microsoft Teams, forgotten laptop chargers/adapters etc.
• Provide occasional administrative support as needed to key members of the broader team by serving as backup Assistant during out of office periods
• Participate in special projects as they come up based on your interests, career goals, and capacity.
• This position is based in our Cambridge office and requires an onsite presence four days per week.

Qualifications

• At least 3 years of experience providing administrative support to leaders or teams in a complex environment
• Ability to work with minimal supervision and maintain a high standard of confidentiality.
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
• Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget as directed.
• Must have a positive "can do" attitude, be a consummate team player, show excellent judgment as well as work well independently.
• Experience with calendar management, planning events, and meeting scheduling.
• Must be highly proficient in Microsoft office including Word, Outlook, Excel, PowerPoint
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information.

Additional information

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, "FSP") do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering's internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

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