Senior Administrative Assistant

About the role

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The Department of Pathology has an exciting opportunity for a full-time Sr. Administrative Assistant to work hybrid in Miami, FL.

CORE JOB SUMMARY The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. CORE JOB FUNCTIONS 1. Supports department and/or department leadership with daily clerical tasks. 2.

Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials. 3. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership. 4. Plans meetings and takes detailed minutes, as needed. 5.

Answers phone calls, provides information to callers or connects callers to appropriate staff. 6. Schedules appointments and updates calendars. 7. Makes travel arrangements and reservations for department leadership and staff, as needed. 8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations. 9. Greets and provides general support to visitors. 10.

Develops and maintains department filing system. 11. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS Education: High School Diploma or equivalent/relevant experience, certification or license Experience: Minimum 3 years of relevant experience required Knowledge, Skills and Abilities: Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands. Teamwork: Ability to work collaboratively with others and contribute to a team environment.

Technical Proficiency: Skilled in using office software, technology, and relevant computer applications. Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean.

Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff