Senior Facilities Maintenance Planner-Scheduler

Position

• Senior Facilities Maintenance Planner-Scheduler
• Department: Facilities
• Reports To: Associate Director of Facilities, Maintenance & Utilities
• FLSA Status: Exempt
• Location: On-Site – Charlottesville, VA

Afton Scientific is seeking an experienced, highly organized, and results-oriented Senior Facilities Maintenance Planner-Scheduler to join our Facilities team. This position plays a critical role in ensuring the reliability and availability of our manufacturing equipment and utilities through effective maintenance planning, scheduling, and resource coordination.

The Senior Facilities Maintenance Planner-Scheduler will lead maintenance planning activities, help shape preventive maintenance and spare-parts strategies, and collaborate with Operations, Engineering, and Facilities to minimize equipment downtime and support uninterrupted manufacturing operations.

This is an excellent opportunity for an experienced maintenance professional who enjoys strategic planning, problem-solving, and driving operational improvements within a dynamic manufacturing environment.

Compensation $90,000 – $125,000 per year

Placement within the range will be based on qualifications, relevant experience, internal equity, and demonstrated competencies.

Primary Responsibilities

• Develop detailed maintenance plans for preventive, predictive, corrective, and shutdown maintenance activities.
• Review maintenance requests and convert approved work orders into executable work packages.
• Identify and coordinate required labor, materials, tools, equipment, permits, and contractor resources.
• Develop and maintain weekly, monthly, and annual maintenance schedules.
• Partner with Operations to coordinate maintenance activities while minimizing production disruptions.
• Prioritize maintenance activities based on safety, equipment reliability, regulatory requirements, and operational needs.
• Lead planning and scheduling for major plant shutdowns, turnarounds, and outages.
• Develop shutdown schedules, identify critical-path activities, and coordinate cross-functional planning meetings.
• Monitor maintenance schedules and implement recovery plans when necessary.
• Manage maintenance backlogs and ensure work orders are properly prioritized, planned, and completed.
• Maintain accurate planning and work-order information within the Computerized Maintenance Management System (CMMS).
• Support maintenance resource planning and critical spare-parts availability.
• Develop and monitor maintenance Key Performance Indicators (KPIs).
• Prepare weekly and monthly maintenance performance reports for management.
• Forecast future maintenance workloads and resource requirements.
• Ensure maintenance planning activities comply with company safety policies and applicable regulatory requirements.
• Support continuous improvement initiatives that strengthen equipment reliability, maintenance efficiency, and operational performance.

Minimum Qualifications

• Bachelor's degree in Engineering, Maintenance Management, Industrial Technology, or a related field; a technical diploma or equivalent experience may also be considered.
• Minimum of eight years of maintenance planning and scheduling experience in an industrial or manufacturing environment.
• Experience planning maintenance activities involving rotating equipment, electrical systems, instrumentation, utilities, or process equipment.
• Experience supporting major shutdowns, turnarounds, and maintenance projects.
• Strong knowledge of preventive and predictive maintenance programs.
• Understanding of maintenance workflows, equipment reliability, and maintenance planning practices.
• Strong organizational, analytical, and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced manufacturing environment.

Preferred Knowledge and Experience

• Previous supervisory or leadership experience.
• Proficiency with Computerized Maintenance Management Systems (CMMS).
• Experience with spare-parts inventory management and maintenance-material planning.
• Experience working with single-use components used in pharmaceutical formulation, sterile filtration, and aseptic filling processes.
• Proficiency with Microsoft Office applications.
• Experience coordinating maintenance activities across multiple departments and external contractors.

Key Competencies

• Maintenance Planning & Scheduling
• Equipment Reliability
• Strategic Planning & Prioritization
• Cross-Functional Communication
• Resource Management
• Analytical Thinking & Problem Solving
• Safety & Regulatory Compliance
• Accountability & Follow-Through
• Continuous Improvement
• Leadership & Initiative

What You'll Gain

• The opportunity to play a leading role in strengthening Afton's maintenance planning and scheduling capabilities.
• Increased responsibility for maintenance strategy, equipment reliability, and operational efficiency.
• Experience coordinating complex maintenance projects, shutdowns, and equipment-related initiatives.
• Opportunities to influence maintenance processes, resource utilization, and performance measurement.
• Broad exposure to Facilities, Engineering, Operations, and other cross-functional teams.
• Continued professional development and opportunities for career growth within Afton Scientific.

Physical & Work Requirements

• Ability to work within office and manufacturing environments.
• Ability to occasionally stand, walk, sit, reach, and lift or move up to 40 pounds.
• Ability to perform extended computer-based planning, scheduling, and data-analysis activities.
• Regular on-site attendance is required.