Senior Litigation E-Filing Specialist

Responsibilities include

• Provide experienced support to litigation attorneys and case teams, including procedural research, document retrieval and coordination of service of process.
• Independently prepare and perform electronic filings in California state courts and federal district and appellate courts, including complex, expedited, voluminous and under-seal submissions.
• Review incoming and outgoing court documents for compliance with applicable court rules, local rules, judicial requirements and filing procedures; identify deficiencies and coordinate corrections before submission.
• Confirm filing and service requirements, filing events, party designations, fees, supporting documents and courtesy copy requirements; communicate filing plans and outstanding issues to case teams in advance of deadlines.
• Research court rules, judicial practices and docket history to resolve nonroutine filing questions; consult with court personnel as appropriate and escalate unresolved or significant issues to the CA Managing Attorney.
• Assist with administrative projects and provide support across the CA MAO as needed, while maintaining timely communication about workload, filing status and coverage needs.
• Review court filings, track critical dates and communicate relevant information to attorneys and staff; enter calendar deadlines in centralized docketing software, such as CourtAlert, as assigned and in coordination with the docketing team.
• Serve as an experienced resource for e-filing specialists and other MAO staff; provide practical guidance on complex filings and assist with onboarding, training and mentoring.
• Review filing plans and submissions prepared by other specialists as assigned, providing constructive feedback and helping ensure consistent application of MAO procedures.
• Develop and update filing checklists, procedural resources and training materials; share court and system updates.

Qualifications

• Thorough understanding of litigation filing, service, docketing and calendaring procedures, with the ability to apply requirements accurately to complex matters.
• Advanced working knowledge of California state and federal court rules, local rules, judicial requirements and electronic filing procedures.
• Strong interpersonal, verbal and written communication skills, including the ability to explain procedural requirements clearly and work effectively with attorneys, court personnel and legal support staff.
• Excellent organizational skills, exceptional attention to detail and a demonstrated ability to identify filing deficiencies and procedural risks.
• Demonstrated initiative, sound judgment and accountability, with the ability to serve as a reliable resource for colleagues.
• Ability to respond effectively to shifting priorities, urgent requests and tight deadlines while maintaining accuracy and composure.
• Ability to plan and coordinate multiple filings, anticipate potential obstacles and communicate realistic timelines and outstanding requirements.
• Consistently delivers high-quality work, follows through on assignments and promptly raises issues requiring management or case-team guidance.
• Ability to work independently on complex assignments and collaborate effectively in a fast-paced team environment.
• Ability to work overtime as necessary.

Experience

• Minimum of five (5) years of progressively responsible litigation e-filing or managing attorney's office experience desired, including substantial experience with complex California state and federal filings.
• Experience working in a large law firm highly desired; experience training or mentoring filing staff and reviewing others' work preferred.
• Experience with rules-based calendaring software (e.g. CourtAlert, CompuLaw, MA3000, et al.) preferred.
• Demonstrated proficiency with federal, state and local electronic filing systems and docket resources, including CM/ECF and PACER.
• Proficiency in Microsoft Office required.

Compensation & Benefits

• The annual compensation range for this position is $115,000 - $130,000. The salary offered within this range will depend upon qualifications and other operational considerations.
• Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.
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