Senior Manager, GME programs

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The Department of Pathology has an exciting opportunity for a Senior Manager of GME Programs to work full-time on-site in Miami, FL.

Core Job Summary

The Sr. Manager, GME programs leads and directs the GME medical residency and fellowship programs. The Sr. Manager, GME programs supervises the GME Program Coordinators and Managers of GME Programs and supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent provides assistance and guidance to the GME staff and establishes relationships with stakeholders to ensure a high level of service delivery.

Core Job Functions

• Directs and oversees the GME staff in the execution of their daily tasks.
• Trains and supervises GME staff to manage daily administrative operations for one or more medical residency or fellowship programs.
• Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
• Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
• Acts as a liaison for faculty, lecturers, and internal and external stakeholders.
• Assists in the preparation of letters of agreement with affiliated programs.
• Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
• Ensures learning materials including books, journals, computers, CD-ROMs, and other audio-visual materials are maintained
• Ensures the resident management system for the programs is maintained, including updating resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
• Ensures program information is updated in the Electronic Residency Application Service (ERAS).
• Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
• Develops and implements operational policies, procedures, and standards.
• Manages performance of GME staff, implements process improvement measures, and establishes service standards.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained in controls within the function and on University policy and procedures.

Additional information

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications

Education: Bachelor's degree in relevant field required

Refer to department description for applicable certification requirements

Experience: Minimum 7 years of relevant experience required

Knowledge, Skills and Abilities

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

Department Specific Job Functions

The duties and responsibilities for this position may include, but are not limited to:

• Assist the Director of Education and Vice Chair of Education with Education Budget planning
• Assist in development of pathology undergraduate medical education curriculum
• Participate in international training program curriculum development
• Management of multiple ACGME-accredited Fellowship Programs including but not limited to:

Additional information

a. All ACGME related items including but not limited to accreditation, meetings, and site visits b. Onboarding, credentialing, and trainee portfolios c. Didactics schedule at the discretion of the PD

• Assist in planning department sponsored CME activities
• Preparation of Education Division updates for Departmental Meetings at the discretion of the Vice Chair of Education
• Review and revise education policies
• Professional development to stay abreast of ACGME, GME and other professional/pathology education organizations

Department Preferred Qualifications

Certification and Licensing: TAGME Certification

Experience

Experience with ACGME accredited programs and the National Resident Matching Program (NRMP) Match process

Pay and benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Job Status: Full time

Employee Type: Staff