Senior Payroll Specialist

About the role

Hiab is the pioneer in smart and sustainable on road load handling solutions. We believe in more than just work — we believe in making a difference for our customers to building a better tomorrow.

Say Hi! to your next challenge — explore the opportunity and apply below!

Your mission

The

Senior Payroll Specialist is responsible for the seamless execution of the North American payroll operations, acting as the subject matter expert for tax withholdings, benefit deductions, and regulatory compliance, maintaining the integrity of our compensation systems.

You will lead the end-to-end payroll processing, ensuring all employees are paid accurately and on time.

Based in

Sofia, Bulgaria

, you will join a global People Services team, operating in a hybrid working model with international stakeholders. Standard working hours are 09:00 - 18:00 EET, with a flexible schedule of approximately еight late shifts per month (13:00 - 22:00 EET) to ensure effective alignment across regions

Key responsibilities

• Process multiple weekly/bi-weekly and monthly payrolls for the US legal entities.
• Update, maintain and ensure accuracy of relevant payroll related information across multiple databases.
• Prepare timesheet information for upload as necessary.
• Review accuracy of payroll deductions and withholdings. Initiate corrective action when necessary.
• Prepare and distribute reports from the HRIS/payroll system as needed.
• Review payroll summary reports for accuracy.
• Handle accruals for 401k and PTO, as required by current business model.
• Prepare tax reconciliation - including appropriate year end balancing for tax purposes, bank reconciliation, general ledger preparation and benefit billing between legal entities.
• Communicate effectively to all levels of the organization.
• Process payroll tickets and employees’ inquires via ServiceNow platform in accordance to agreed SLAs.

What we are looking for

Education

• Bachelor’s or Master’s degree in Accounting, Economics, Business Administration or equivalent.
• Experience: Minimum 3 years of payroll and HR experience.
• Minimum 2 years multi-state or global payroll environment, preferably US market.
• Skills, competencies & desired behaviour: Strong analytical, problem solving and organisational skills.
• Ability to work under pressure to strict deadlines.
• Collaborative mindset with the ability to work across teams and departments.
• Ability to work on own initiative and be pro-active, with a can-do attitude.
• Technical proficiency in Google Workspace, HRIS, Payroll, and Time & Attendance systems.
• Full professional fluency in English for effective business communication.
• Demonstrated ability to work with remote teams.
• Continuous improvement mindset.
• Eager to actively contribute to our Employees First culture.
• Safety First mindset.

What we offer

• You’ll join a global People Services team that lives by our "Employees First" culture.
• At Hiab, we believe in a culture of trust, openness, and continuous improvement - where your ideas matter, and your growth is our shared success.
• You’ll have the autonomy to drive process improvements, lead complex operation and make a strategic impact that goes far beyond the numbers.

Our benefits include

• Excellent opportunities for career growth in an international environment.
• Hybrid work model - option to work from anywhere in Bulgaria, with occasional visits to our Sofia office.
• 25 days paid vacation.
• Extended health insurance.
• Transportation allowance.
• Food vouchers.
• Regular corporate events.
• Optional Multisport card.
• Newborn gift package.
• Employee referral bonus program.

Ready to apply?

• If you are interested, please submit your application and CV in English.
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We Are Hiab

Hiab (Nasdaq Helsinki: HIAB) is a leading provider of smart and sustainable on road load-handling solutions, committed to delivering the best customer experience every day with the most engaged people and partners. As the industry pioneer, Hiab continues to make on road load-handling smarter, safer and more sustainable to build a better tomorrow.