Senior Specialist, Medical Affairs

Key Responsibilities

• Medical Affairs Program and Project Execution (Primary Focus)
• Support execution of Medical Affairs initiatives primarily focused on Medical Affairs evidence generation activities, including investigator engagement, strategy boards, congresses, scientific meetings, advisory activities, and external programs.
• Independently maintain and manage assigned project plans, timelines, milestones, action logs, trackers, dashboards, and status updates across assigned initiatives.
• Coordinate schedules, materials, logistics, and stakeholder communications to keep Medical Affairs priorities organized, visible, and on track.
• Own preparation and follow-up activities, including agendas, meeting materials, notes, summaries, decisions, action items, and next steps.
• Track risks, dependencies, decisions, deliverables, and handoffs; identify execution gaps and escalate issues that may affect scope, timing, quality, or compliance.
• Maintain consistent project documentation and reporting to support transparency, accountability, and leadership decision-making.
• Independently coordinate and advance assigned workstreams within established priorities, timelines, processes, and decision frameworks.
• Support process improvement and standardization of Medical Affairs planning, tracking, documentation, and execution practices.
• KOL Engagement Operations and Insight Management
• Maintain KOL and stakeholder records, including segmentation, engagement status, interaction history, engagement plans, and follow-up activities.
• Maintain the KDG tracker and related dashboards to increase visibility of engagement plans, activities, insights, and follow-through.
• Coordinate KOL participation across congresses, scientific engagements, speaker programs, strategy boards, and other Medical Affairs activities.
• Support Medical Science Liaison coordination, scheduling, preparation, documentation, and visibility of scientific interactions.
• Promote continuity and a longitudinal approach to KOL engagement by connecting prior interactions, current priorities, and planned next steps.
• Capture, organize, and route insights from external engagements to provide organized insights and information to support Medical Affairs strategy development, Professional Education, evidence planning, and internal decision-making.
• Cross-Functional Coordination
• Serve as the primary operational coordination point for assigned Medical Affairs projects and workstreams.
• Partner with Professional Education on faculty planning, program alignment, scheduling, materials, and event coordination.
• Prepare concise dashboards, summaries, briefing materials, and leadership updates that communicate progress, risks, decisions, and required actions.
• Coordinate with external scientific and professional organizations, vendors, faculty, and event partners to support effective execution.
• Manage handoffs across Medical Affairs, Professional Education, Clinical Affairs, Research and Development, Marketing, Commercial, Market Access, and other functions, as applicable.
• Build productive working relationships with clinicians, external experts, internal leaders, and cross-functional partners while maintaining appropriate Medical Affairs standards and boundaries.
• Medical Affairs Communications, Evidence and Insights
• Support development of Medical Affairs materials, including slide decks, briefing documents, meeting materials, and internal communications.
• Review and synthesize scientific and engagement information into accurate summaries, briefing materials, and documented insights for review by Medical Affairs stakeholders.
• Support internal communication of clinical trends, stakeholder feedback, unmet needs, and emerging opportunities.
• Ensure materials are accurate, well documented, appropriately reviewed, and aligned with applicable Medical Affairs, quality, regulatory, legal, and compliance requirements.
• Scientific Meeting and Event Execution
• Facilitate Medical Affairs events, including KOL dinners, small-group scientific meetings, congress activities, advisory or strategy sessions, and strategic offsites.
• Coordinate scheduling, venue and vendor activities, materials, attendee communications, and internal stakeholder responsibilities.
• Support compliant contracting, documentation, approvals, and closeout activities in partnership with the appropriate functions.
• Deliver a consistent, professional experience for external stakeholders and ensure timely completion of post-event summaries, insights, and follow-up actions.

Education and Experience

Required

• Bachelor's degree in life sciences, healthcare, business, project management, communications, or a related field required.
• Minimum of 4 years of relevant experience in Medical Affairs, project coordination, project management, healthcare, medical devices, pharmaceuticals, life sciences, professional education, or another regulated environment preferred.
• Experience supporting cross-functional teams, project trackers, timelines, meeting coordination, stakeholder communications, and action-item follow-through.
• Demonstrated ability to independently manage multiple workstreams and produce clear, accurate project documentation and stakeholder updates.

Preferred

• Experience supporting Medical Affairs, Medical Science Liaison, KOL engagement, scientific congress, advisory board, or professional education activities.
• Experience with project-management methods, dashboards, customer or stakeholder relationship systems, and document-management platforms.
• Project-management or related certification, such as CAPM, PMP, or an equivalent credential.
• Experience in a large medical-device, pharmaceutical, healthcare, or manufacturing organization.

Skills and Capabilities

• Strong project planning, organization, prioritization, and execution skills with rigorous attention to detail.
• Ability to convert broad objectives into practical work plans, milestones, trackers, communications, and follow-up actions.
• Ability to manage multiple priorities in a fast-paced, matrixed environment and maintain momentum across interdependent workstreams.
• Strong written and verbal communication, meeting facilitation, stakeholder engagement, and relationship-management skills.
• Professional presence when working with clinicians, external experts, vendors, and internal leadership.
• Ability to review scientific and clinical information, identify key points, and develop clear summaries for varied audiences.
• Proficiency in Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams; experience developing trackers and dashboards.
• Ability to work independently with limited direction, exercise sound judgment, recognize when escalation is required, and maintain confidentiality.
• Working knowledge of compliance expectations associated with Medical Affairs activities and healthcare-professional engagements.
• Commitment to accurate documentation, timely follow-through, continuous improvement, and high-quality execution.

Key Relationships

• Medical Affairs leadership and Medical Science Liaisons
• Professional Education
• Clinical Affairs, Research and Development, Market Access, Marketing, and Commercial partners
• Quality, Regulatory Affairs, Legal, Compliance, Finance, Procurement, and contracting partners, as applicable
• External KOLs, faculty, scientific organizations, vendors, and event partners

Position Scope and Decision-Making

• Works independently on assigned programs and workstreams, within established Medical Affairs priorities, processes, and governance, escalating major risks, exceptions, and decisions as appropriate.
• Coordinates stakeholders and identify execution options and recommend actions within established plans and processes to address risks, dependencies, competing priorities, and execution gaps.
• Applies established Medical Affairs and company processes while exercising judgment in organizing work, sequencing activities, and escalating issues.
• Provides functional coordination and project expertise without direct people-management responsibility.
• This is a full-time, regular position and is not contingent employment.

Measures of Success

• Consistent, high-quality execution of Medical Affairs initiatives primarily focused on Medical Affairs evidence generation activities, including investigator engagement, strategy boards, congresses, scientific meetings, advisory activities, and external programs.
• Accurate, current, and useful project plans, KOL records, KDG trackers, dashboards, and status reporting.
• Timely completion of deliverables, decisions, meeting outputs, handoffs, and follow-up actions.
• Improved visibility, coordination, and execution discipline across Medical Affairs and Professional Education priorities.
• Clear, actionable insights captured, synthesized, and routed to the appropriate stakeholders.
• Compliant and professional execution of external scientific engagements and events.

Working Conditions

• Full-time, regular employment in accordance with company policies and standard working hours.
• Office-based.
• Up to 25% travel required based on business need.

Additional information

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

Benefits may include

• Health & Well-being: Medical, dental, vision, health savings and flexible spending accounts, life and disability insurance, wellness resources, mental health support, and disease management programs.
• Retirement & Financial Well-being: 401(k), deferred compensation programs, financial counseling, DailyPay, and educational savings resources.

Work-Life Balance & Family Support: Paid time off, company holidays, educational assistance, parental leave, adoption assistance, backup care, caregiving support, employee assistance programs, commuter benefits, pet insurance, legal services, and associate discount programs.

• Leave Programs: Bereavement, military, personal, family and medical leave, and jury duty leave.
• Additional details regarding benefits and well-being programs can be found in Our Commitment to You.
• Our salary or hourly rate ranges reward associates fairly and competitively. We regularly review these ranges and factors, such as location, contribute to the range displayed

Our pay is based on the role and the necessary skills and education to perform it successfully. The salary or hourly rate offered is determined by the role's specific requirements, including any applicable step rate pay system at the work location. Salary or hourly pay ranges are influenced by labor laws and Collective Bargaining Agreement (CBA) requirements applicable to the work location which may also affect the workplace arrangement of the role.

Salary Range Information $83,500.00 - $133,500.00 USD Annual