Serve CO Director of Finance

About the role

Love Colorado? There is no better way to define your future and build your career than to work for the State of Colorado.

Finding Your Purpose

When you work for the State of Colorado, you're working to improve your community, impact the lives of those around you, and ensure that our shared natural resources will be available for generations to come.

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Each position makes a difference by helping people, enhancing our livelihood and making Colorado a better place to live. Learn more about the mission of each of our Departments and Institutions and the unique roles they serve!

Colorado for All

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Serve Colorado Summary

Serve Colorado believes that service and volunteerism can be part of the solution to our greatest challenges. Coloradans are our greatest resource to respond to the pandemic, address climate change, end childhood poverty, ensure food security, educate our kids, and create a Colorado for all.

Serve Colorado works under the direction of the Lt. Governor and the Governor's Commission on Community Service. We engage local communities across all 64 Colorado counties to determine priorities and create opportunities to serve. We approach our work with an entrepreneurial and innovative spirit, seeking to develop new and unique cross-sector partnerships.

Serve Colorado also believes that to be effective all of our work must be done through the lens of equity and inclusion. Because service can be a pathway to opportunity, developing skills and creating leaders, everyone should have the opportunity to serve.

• Position Title: Serve CO Director of Finance
• Department: Internal Operation: Accounting & Finance
• FLSA Status: Exempt

Organizational Relationships: Reports to the Governor’s CFO & Controller; supervises the Senior Fiscal Officer.

Expected Annual Travel: Minimal

Position Summary

Works with Serve Colorado’s Executive Director and the Office of the Governor’s Chief Financial Officer / Controller to lead/manage aspects of Serve Colorado’s budget and finances as well as grant compliance. This position will work with the overall team to support growth and new partnerships.

Essential Duties and Responsibilities

• Maintain Serve CO’s internal control environment, including but not limited to enforcing federal fiscal policies (2 CFR Part 200), State of Colorado statute, and all applicable fiscal and procurement rules;
• Identify, assess, and communicate financial and compliance risks to leadership in a timely manner to inform decision-making;
• Guide Serve Colorado staff and subgrantees by providing training and technical assistance related to 2 CFR Part 200, grant terms and conditions, and State of Colorado Fiscal and Procurement rules;
• Maintain current knowledge and proficiency in all applicable state, federal, and department rules, regulations, policies and procedures and act as a resource and guide to Serve Colorado team; and
• Assist with the drafting and implementation of policies and procedures.
• Develop and implement risk based subrecipient fiscal monitoring plans; such as
• Assisting with performing pre-award risk assessments;
• Monitor subrecipient fiscal performance;
• Review and follow up on subrecipient financial reports and documentation;
• Conduct site visits and desk reviews to monitor fiscal performance;
• Ensure subrecipient fiscal compliance to 2 CFR Part 200 and AmeriCorps terms & conditions;
• Supports Serve CO Executive Director and Executive Team in activities related to financial oversight; and
• Serve as primary liaison for state and federal auditors.
• Manage all aspects of Serve Colorado’s finances
• Monitor and assist with developing Serve Colorado's annual budget and spending plan in consultation with Serve CO’s Executive Director; including but not limited to drafting long-term financial plans;
• Oversee Serve Colorado payroll allocations monthly based on after-the-fact timekeeping records;
• Generate financial reports such as the regular Budget to Actual, Federal Funding Accountability and Transparency Act report (FFATA), Federal Financial Reports (FFRs), and the statewide Schedule of Expenditures of Federal Awards (SEFA) report;
• Enter Colorado Operations Resource Engine (CORE) transactions, such as journal entries, encumbrance set up, pull infoadvantage reports, and process other reports and entries as necessary;
• Complete Federal draws and all other requests for reimbursements for all Serve Colorado grants;
• Lead and complete all closeout processes for all Serve Colorado grants to include final financial reconciliations and coordination with program staff and subrecipients to ensure timely, accurate, and compliant closeouts in accordance with federal and state requirements; and
• Analyze, evaluate and recommend solutions and/or reallocation of funds as appropriate.
• Manage the Serve Colorado Senior Fiscal Officer.
• Provide direct supervision, coaching, and performance management for the Senior Fiscal Officer; including but not limited to establishing clear expectations, work plans, and accountability structures.
• Support Serve Colorado operations staff in grant application and review process and procuring of major purchases.
• Lead and oversee the development, drafting, review, and processing of subrecipient grant agreements,
• Provide guidance and feedback on Interagency Agreements (IAs), Memorandums of Understanding (MOUs), grant contracts, and other contractual agreements.
• Support Serve Colorado vendor and grantee selection to align with federal and state rules.
• Assist Serve Colorado program staff with contract template development and implementation, subrecipient budget analysis, and vendor set-up, such as collecting W-9s and Electronic Fund Transfer forms.
• Other duties as assigned.

Education/Experience

• 4+ years of previous experience of overseeing federal fiscal funds
• 5+ years of grant management experience
• Advanced Microsoft Excel skills
• Experience in effective supervision required.
• Ability to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to non-discriminatory practices in all areas: hiring, employment and development opportunities.

Preferred Qualifications

• Experience in state or local government with an understanding of public-sector accounting, budgeting, contracting, procurement, and overall administrative processing.
• Experience advising senior-level executives on financial, budgetary, or operational matters
• 6+ years experience overseeing federal fiscal funds
• 7+ years experience in grant management
• 1+ years experience reviewing statute and fiscal rules.
• Knowledge of AmeriCorps State and Local funding/programming
• Knowledge of Colorado Operations Resource Engine
• Expert Microsoft Excel skills including pivot tables

Additional information

Conditions of employment: Applicants must pass a thorough background check prior to employment and reside in Colorado once employed

To Apply

A cover letter and resume must be submitted with the application for consideration. Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

Benefits

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)
• Sick leave accrued at 6.66 hours a month (10 days a year)
• 12 paid holidays per year
• Medical and dental plans
• State paid life insurance policy of a minimum of $50,000 or 1x annual salary
• Choice of 2 retirement plans
• 401K and 457 plans
• State paid Short Term Disability coverage
• Additional optional life and disability plans
• Credit Union Membership
• RTD pass
• Training and professional development

ADAAA Accommodations

Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.