Service Accounts Payable Coordinator - Hybrid

The Role

The Service Accounts Payable Coordinator supports accurate and timely accounts payable processing for the Service department. This position coordinates vendor and subcontractor invoices, verifies supporting documentation and approvals, resolves discrepancies, and helps maintain complete and accurate service job records. The role works closely with vendors, technicians, service managers, billing, and accounting to support efficient invoice processing and job closeout.

Key Responsibilities

• Provide positive and professional communication with vendors, subcontractors, internal customers, and other departments.
• Receive, review, and process vendor and subcontractor invoices related to service work.
• Verify invoices against purchase orders, work orders, receipts, quotes, and other supporting documentation.
• Confirm proper job, work order, cost code, and general ledger coding before submitting invoices for payment.
• Manage the Service AP inbox, ensuring invoices, questions, and requests are addressed or routed appropriately.
• Actively research and resolve pending purchase orders, incorrect purchase order numbers, and other documentation issues that may delay invoice processing or work order closeout.
• Research and resolve invoice discrepancies, duplicate billings, pricing differences, credits, and payment questions.
• Monitor vendor statements and help identify missing invoices, unapplied credits, or past-due items.
• Communicate with vendors by phone and email to resolve invoicing, payment, credit, and account discrepancies.
• Work with Service team members to resolve outstanding costs, purchase-order issues, and other items preventing older work orders from being closed.
• Assist with new vendor documentation and maintenance requests in accordance with established company processes.
• Assist the Service Purchasing department with the monthly filter order and any other related documentation or coordination
• Process authorized credit card payments and maintain the required supporting documentation.
• Follow established procedures, meet processing deadlines, and work effectively with immediate supervisory staff, including in a remote environment when needed.
• Assist with other duties and departmental projects as requested.

Pay and benefits

The salary range for this position is $58,000 to $65,000. (The compensation offered may vary depending on job-related knowledge, skills and experience).

Qualifications

EDUCATION and/or EXPERIENCE

• High school diploma and two years related experience and/or training; or equivalent combination of education and experience required.
• HVAC industry experience preferred.
• Ability to organize and coordinate tasks.
• Intermediate level knowledge of MS Office preferred.

Language Skills

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to apply advanced mathematical concepts and communicate interpretations to others.

Other Skills

Ability to operate a personal computer, 10 key, copy machine, and postage machine.

Physical Demands

• While performing the duties of this job, the employee is frequently required to talk or hear.
• The employee is frequently required to stand; walk; sit; and use hands to finger, handle, and feel.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by the job include close vision, distance vision, and color vision.

Work Environment

The noise level in the work environment is usually moderate.

Pay and benefits

Hermanson offers a comprehensive benefits package designed to support your health, financial future, and professional growth.

• Competitive pay with bonus opportunities
• Medical, prescription, dental & vision coverage with zero to low weekly premiums
• 401(k) with discretionary company match
• Generous paid time off (vacation, sick time, and paid holidays)
• Disability income protection
• Life insurance for employees and eligible dependents
• Optional added protection with critical illness and accident plans
• Career growth & development opportunities
• In-house training programs
• Certificate & tuition reimbursement
• Wellness program
• Employee Assistance Program (EAP)

This position is not eligible for employment visa sponsorship.

The pay range for this position may vary depending on job-related knowledge, skills and experience.

WA Residents $58,000 - $65,000 USD