Sourcing Manager - FF&E

About the role

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio of hotels and resorts in the United States. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their "uniquely local" community in order to curate exciting, approachable and local travel experiences for guests.

What We Offer

• Competitive health & wellness benefits, 401(k) & company match
• Paid Sick Days, Vacation, and Holidays, Paid Bereavement, Paid Pet Bereavement
• Training & Development opportunities, career growth
• Tuition Reimbursement
• Pet Insurance
• Team Member Hotel Rates, other discounts, perks and more

What We're Looking For

The Sourcing Manager - FF&E will work closely with Vice President of Design & Construction and Project Managers to support the daily contract commitment functions of Design & Construction Team and Finance Departments. They will comply with Finance controls and reporting for capital project Furniture Fixtures & Equipment purchase orders, consultant contracts, and managing invoice processing and queries. They will also support the D&C team in preparation of contract back up material in pay application review and approval.

Who You Are

• A relationship builder with a dynamic approach to developing connections.
• A continually curious forward thinker who loves to find creative solutions.
• A team builder with the ability to establish a strong following.
• Comfortable with taking the lead in a variety of settings.
• Collaborator who excels in an exciting, ever-evolving environment.
• Veterans and military spouses are encouraged to apply.

What You Will Do

• Responsible for Contract commitments, processing, tracking change orders & invoice processing. Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.
• Responsible for processing approved Contracts in Oracle system, change orders, budget increases. Review and verify vendor invoice compliance prior to Project Manager's review and approval.
• Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
• Track monthly billings and prepare regular update reports for review with Project Manager. Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
• When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team's specifications. Obtain vendor information and ensure deposit requirements are processed for payment. Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.
• Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms. Update OS&E library with specifications sheets, image, and negotiated unit costs. Create and update typical project cost summary reference for Design & Construction department use.
• Regular attendance in conformance with standards.
• May be required to work varying schedules to reflect business needs.
• Required to attend all mandatory training sessions and meetings.
• Perform other duties as assigned.

Your Qualifications Include

• Understanding and knowledge of basic accounting principles.
• Strong interpersonal and time management skills.
• Results driven; Highly organized and detail oriented with ability to manage large volumes of data. Discipline and self-motivation with strong ability to multitask.
• Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have Experience with databases.
• Travel - Less than 5%.
• Minimum of three (3) years of project accountant experience.
• Previous experience in Purchasing and / or Construction fields. Experience with Oracle databases.
• BS/BA degree preferred in finance, accounting or relevant/similar discipline but not required.