Special Assistant

About the role

The Department of Energy (DOE) Office of Nuclear Energy (NE) requires a Special Assistant to the Deputy Assistant Secretary (DAS) for International Nuclear Energy Policy and Cooperation (NE-6) to achieve success in the performance of its mission.

The Special Assistant will provide full time support in a remote work environment with occasional onsite presence as required by the DAS. The Special Assistant must be a Subject Matter Expert in providing managerial administrative and technical services to the DAS.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens.

We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people.

CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental - Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

Essential Requirements

• An active DOE security clearance is required.
• Expert knowledge of standard office practices and procedures.
• Expert ability to compose correspondence from draft to final version.
• Expert in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations
• Expert skills to work effectively both individually and in a team environment.
• Expert in use of government travel systems, DOE business processes, and Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.)
• Expert in facilitating teamwork and coordinating efforts for the successful achievement of goals.
• Excellent verbal and written communications skills with solid presentation skills.
• Exceptional customer service and relationship-building skills.
• Ability to schedule, plan and lead meetings.

Essential Duties and Responsibilities

• Essential duties and responsibilities include the following. Other duties may be assigned.
• Provides senior administrative and technical support services for the DAS and NE-6 team.
• Manages meeting requests, complete necessary virtual meeting setups, and manages logistics for in-person meetings.
• Manages calendars and ensure DAS is provided appropriate meeting or event materials in advance.
• Coordinates with front office and other DAS assistants on scheduling, deadlines, and deliverables.
• Plans, establishes, and manages activities to support complex international travel itineraries.
• Utilizes the Electronic Country Clearance process and the Foreign Travel Management System, coordinates with NE IT to order equipment for DAS use during international travel; complete vouchers once travel has been completed.
• Attends meetings on behalf of DAS and provide a written readout.
• Liaise with external stakeholder's staff to coordinate meetings and events with high level officials to include Embassies, industry, Congress, and non-governmental organizations.
• Monitors classified correspondence and emails.
• Develops office standard operating procedures to include onboarding and offboarding.
• Works with the Correspondence Control Center (CCC) to facilitate packages and documents for concurrence and signature.
• Coordinates with NE Communications team and update the NE-6 webpage and other online media.
• Prepares emails, correspondence, PowerPoint presentations, flyers, meeting memos, and background materials as needed on a variety of nuclear topics.
• Maintains records management for the DAS and provide oversight of team's record management efforts.
• Brings to management's attention action items by priority.
• Gathers and synthesizes data from various sources to support the decision-making process.
• Manages extremely difficult and/or complex, highly visible projects.
• Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
• Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.

• Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers.
• Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources.
• Will immediately correct any unsafe conditions to the best of own ability.

Education / Experience

Bachelor's degree in Marketing, Communications, Journalism, Advertising, Graphic Design, Event Planning, Business, Information Technology, or other related fields and a minimum four (4) years of relevant experience working in communications or a related field.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Work is primarily performed in an office environment.
• Regularly required to sit.
• Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls.
• Required to speak and hear.

• Occasionally required to stand, walk and stoop, kneel, crouch, or crawl.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
• Exposed to general office noise with computers printers and light traffic.

EOE including Disability/Vet

Pay and benefits

The estimated pay range for this role is $63 to $65 per hour, with the final offer contingent on location, skillset, and experience.

Benefits

Cni offers a comprehensive benefits package that includes:

• Medical
• Dental
• Vision
• 401(k)
• Family Planning/Fertility Assistance
• STD/LTD/Basic Life/AD&D
• Legal-Aid Program
• Employee Assistance Program (EAP)
• Paid Time Off (PTO) - (11) Federal Holidays
• Training and Development Opportunities

Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).