Sports and Wellness Coordinator

About the role

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and provide opportunities for New Yorkers and communities to flourish.

The Strategic Partnerships Division supports the vision, mission, and direction of the agency by working across DYCD program areas and with external partners to develop partnerships, initiatives, and strategies that strengthen programs and expand opportunities for young people and communities throughout New York City.

The Sports & Wellness Unit advances sports-based youth development, recreation, physical activity, and wellness opportunities through partnerships with community-based organizations, sports organizations, coaches, trainers, City agencies, and other public and private partners.

Position Summary

Under the direction of the Sports & Wellness Director and Deputy Director, the Sports & Wellness Coordinator will support the planning, implementation, monitoring, and administration of DYCD's sports and wellness initiatives.

The Coordinator will work closely with DYCD staff, community-based organizations, coaches, trainers, municipal partners, and external stakeholders to help ensure programs and initiatives are implemented effectively, safely, and in accordance with established expectations.

The Coordinator will have responsibility for day-to-day program coordination, provider support, program monitoring, data tracking and reporting, and the planning and execution of leagues, tournaments, clinics, trainings, and special events. The position requires someone who is highly organized, responsive, comfortable working in a fast-paced environment, and able to manage multiple assignments from planning through completion.

The ideal candidate will also understand the role that sports, recreation, physical activity, and wellness can play in positive youth development and will bring a hands-on, solutions-oriented approach to supporting programs and partners.

Core Responsibilities Program Coordination

Coordinate assigned sports and wellness programs, leagues, events, and initiatives from planning through implementation. Track timelines, requirements, deliverables, and outstanding items to help ensure successful execution.

Provider Support and Technical Assistance: Serve as a primary point of contact for assigned community-based organizations and program partners. Provide guidance, respond to questions, troubleshoot implementation issues, and provide technical assistance and follow-up as needed.

Program Monitoring and Quality: Conduct site visits, program observations, desk reviews, and other monitoring activities to assess program implementation and participant experience. Document findings, identify areas requiring follow-up, and work with providers and supervisors to address concerns.

Data Tracking and Reporting: Maintain accurate program, enrollment, attendance, participation, evaluation, and performance data.

• Develop and maintain spreadsheets, trackers, dashboards, and other tools to support program management and reporting.
• Events, Leagues, and Tournaments: Support the planning and execution of trainings, clinics, leagues, tournaments, showcases, and special events.
• Coordinate schedules, facilities, staffing, communications, equipment, participant information, and other logistical needs and provide on-site support as required.

Partnership Coordination: Support relationships with community-based organizations, sports organizations, coaches, trainers, City agencies, and other external partners. Track commitments, deliverables, timelines, and follow-up associated with partnerships and collaborative initiatives.

Communications and Presentations: Prepare correspondence, program materials, presentations, meeting materials, reports, and other communications. Clearly communicate program requirements, deadlines, expectations, and updates to internal and external stakeholders.

Project and Administrative Coordination: Maintain organized calendars, files, trackers, meeting notes, action items, and other systems necessary to support the work of the unit. Follow assignments through completion and proactively identify items requiring attention.

• Problem-Solving and Follow-Through: Identify potential challenges early, develop practical solutions, coordinate appropriate follow-up, and elevate issues that may affect program quality, timelines, participant safety, or successful implementation.
• Special Projects: Support new initiatives, special projects, pilots, and cross-unit activities related to sports, wellness, youth development, and other Strategic Partnerships priorities.

Team Support and Flexibility: Work collaboratively with Sports & Wellness and Strategic Partnerships staff and provide additional support during high-volume periods, major initiatives, and special events. Participate in occasional evening and weekend activities as required.

Qualifications & Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.