Sr Buyer - Purchasing

About the role

The Senior Buyer is responsible for supporting daily procurement operations for a luxury integrated resort environment by managing high-volume purchasing activities, vendor communications, and supply chain coordination. This position serves as a critical liaison between operating departments, suppliers, warehouse operations, sourcing, receiving, and finance to ensure uninterrupted service levels across hotel, food & beverage, casino, retail, entertainment, and support operations.

The role manages an average workload of 50-300 purchase orders daily, oversees 50+ vendor-related communications per day, and proactively resolves shortages, backorders, pricing discrepancies, and open purchase order issues to maintain operational continuity.

Key Responsibilities

Purchase Order Management

• Create, process, modify, and expedite 50-300 purchase orders daily across multiple operational categories.
• Review requisitions for accuracy, completeness, budget compliance, and proper sourcing.
• Monitor order status from creation through receipt and invoice reconciliation.
• Ensure timely delivery of products and services required for resort operations.
• Maintain purchasing records and documentation in accordance with company policies.

Vendor Management & Communications

• Manage daily email and phone communications with vendors, suppliers, distributors, and internal stakeholders.
• Follow up on open orders, shipment delays, shortages, substitutions, and damaged deliveries.
• Coordinate with vendors to resolve supply chain disruptions and maintain service continuity.
• Establish and maintain strong supplier relationships while ensuring contractual and service-level expectations are met.
• Escalate critical supply issues impacting operations and recommend alternative solutions.

Open PO & Shortage Resolution

• Review and manage open purchase orders to ensure timely fulfillment.
• Investigate outstanding receipts, partial deliveries, and backordered items.
• Work closely with warehouse, receiving, and operating departments to validate shortages and delivery variances.
• Coordinate expedited shipments and alternative sourcing options when necessary.
• Maintain accurate open PO reporting and provide status updates to department stakeholders.

Price Variance & Data Maintenance

• Research and update product pricing within procurement systems.
• Validate invoice pricing against contracted agreements, bid pricing, and approved quotes.
• Investigate and resolve price variances, unit-of-measure discrepancies, and supplier billing exceptions.
• Maintain accurate item master data, lead times, supplier information, and purchasing parameters.
• Support cost control initiatives through pricing analysis and market comparisons.

Sourcing & Procurement Support

• Partner with Strategic Sourcing teams to identify sourcing opportunities and supplier alternatives.
• Assist with quote gathering, supplier evaluations, contract implementation, and vendor onboarding activities.
• Provide data and reporting to support negotiations and sourcing initiatives.
• Participate in product conversions and supplier transition projects to achieve operational savings and efficiency improvements.

Cross-Functional Collaboration

• Collaborate with Food & Beverage, Hotel Operations, Retail, Entertainment, Engineering, Housekeeping, Warehouse, Receiving, Finance, and other operating departments.
• Communicate order status, delivery schedules, substitutions, and potential supply risks.
• Support emergency operational requirements and urgent procurement requests.
• Provide exceptional customer service while balancing competing operational priorities.
• Functional guidance, training, operational oversight to Buyers.

Reporting & Analytics

• Generate and maintain reports related to:
• Open Purchase Orders
• Shortages and Backorders
• Price Variance Tracking
• Supplier Performance
• Delivery Compliance
• Purchasing Activity Metrics
• Analyze purchasing trends and recommend process improvements.
• Support departmental KPI reporting and procurement performance metrics.

Qualifications & Requirements

• 3-5+ years of purchasing, procurement, or supply chain experience in a high-volume hospitality, gaming, foodservice, or resort environment.
• Experience managing large-scale purchasing operations with high daily transaction volumes.
• Strong understanding of procurement systems, ERP platforms, and purchasing workflows.
• Excellent organizational, prioritization, and multitasking skills.
• Strong verbal and written communication abilities.
• Advanced proficiency in Microsoft Excel, Outlook, and procurement reporting tools.
• Ability to analyze pricing, identify discrepancies, and resolve complex purchasing issues.
• Proven ability to work effectively under pressure in a fast-paced operational environment.