Sr. Executive Administrator

Overview

This position will provide administrative support to the Head of Commercial & Money Movement Solutions Product Development (CMS PD) team within the Technology organization. This position is a critical individual contributor role, responsible for performing business admin functions for our Executive Leader based out of Foster City, as well as general assistance to staff within this organization.

Key Responsibilities

• The primary function consists of providing general administrative support to the department.
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts.
• Function as a liaison, problem solver, and facilitator for the department.
• Manage and maintain the executive's calendar, appointments, and travel plans across multiple time zones.
• Coordinate and prepare agendas, materials, and minutes for meetings, conferences, and events.
• Handle materials of a confidential nature with discretion and professionalism
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists.
• Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements.
• Provide site support for team activities such as group meetings and team outings.
• Manage local snack program, including coordinating vendor deliveries, placing orders, and other related activities.
• Coordinate onboarding of new employees.
• Working with facilities to assist with space management, workspace move requests and submit facilities work orders.
• Perform research and other tasks as assigned.
• Assist with travel arrangements for visiting team members.
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.
• Provide support for misc. projects and initiatives.
• Create purchase requisitions and assist staff with expense reporting and Finance related documents.
• Manage and maintain T&E budget and expense reports.
• This role will require off-hours work and responsiveness, as well as occasional errands.

Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.

Basic Qualifications

• 2+ years of relevant work experience and a bachelor's degree, OR 5+ years of relevant work experience.

Preferred Qualifications

• 3 or more years of work experience with a bachelor's degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD).
• 2.5+ years of administrative experience supporting senior executives.
• Experience in event planning and/or project coordination experience.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and problem-solving skills.
• Ability to work independently and collaboratively with minimal supervision.
• Attention to detail and accuracy.
• Flexibility and adaptability to changing priorities and deadlines.
• Proficient in Microsoft Office and other relevant software.

Pay and benefits

For roles located in the US, the estimated salary range for this position is $104,900.00 to $ 163,000.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.

Work Hours

Varies upon the needs of the department.

Travel Requirements

This position requires travel 5-10% of the time.

Mental/Physical Requirements

This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.