Sr Tenant Coordinator, Restaurant

About the role

• Location
• GGP Chicago - 350 N Orleans Street, Suite 300
• Business

Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we're committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we're shaping the future of the industry by delivering exceptional value to our partners and the communities we serve

If you're ready to be a part of our team, we encourage you to apply.

Position Summary

The Sr. Tenant Restaurant Coordinator oversees the end-to-end restaurant tenant build-out process, serving as the primary internal contact from deal approval through store opening and post-occupancy. This role ensures all design, construction, and turnover milestones are met in alignment with company standards, lease requirements timelines, and drives the process for early openings.

Responsibilities

• Establish and maintain strong relationships with tenant design and construction teams, providing guidance throughout the build-out process.
• Serve as the central point of contact for all phases of tenant build-outs, supporting tenants and their consultants with permitting, plan submittals and approvals, construction, and turnover timelines.
• Coordinate closely with internal teams to ensure alignment on lease terms, drawing exhibits, timing, and scope of work.
• Review and validate lease documents, LODs, and lease plans, providing direction on necessary updates to ensure accuracy and compliance.
• Monitor and track tenant design and construction schedules, ensuring alignment with budgets and driving early store openings.
• Maintain accurate project updates in our electronic tracking systems to ensure real-time visibility across departments.
• Provide Leasing with all upfront design details to support negotiations, including historical drawings, LODs, and space conditions.
• Conduct electronic reviews of tenant concept, signage, and construction drawings to ensure alignment with company standards and center aesthetics.
• Coordinate vacancy schedules and landlord work to enable timely turnovers; partner with development team counterparts on landlord-required work.
• Develop and maintain comprehensive center criteria manuals and ensure ongoing process improvement through new policy and procedure implementation.
• Establish and maintain working relationships with local authorities having jurisdiction.
• Collaborate with cross-functional teams via regular calls and meetings to resolve tenant issues and ensure consistent execution across projects.
• Provide experience and expertise on major initiatives within tenant coordination as needed.
• Other duties as assigned.

Qualifications

• High school diploma or GED required.
• Bachelor's Degree in Architecture, Interior Design, Engineering, Construction Management preferred.
• Minimum of 3-5 years of experience in multi-site restaurant project management, retail/restaurant tenant coordination, restaurant design, construction management, or related field required.
• Solid understanding of construction documents, design specifications, materials, and building systems required.
• Familiarity with national building codes, building materials and systems such as MEP systems, and life safety standards required.
• Strong analytical, problem-solving, and decision-making skills.
• Exceptional organizational and time management abilities with the capacity to manage multiple priorities.
• Proactive, self-motivated, and results-driven with strong leadership potential.
• Excellent interpersonal, verbal, and written communication skills
• Ability to collaborate and negotiate effectively across teams and with external partners.
• Proficiency in Microsoft Office Suite along with Adobe Acrobat DC and/or Bluebeam required.
• Yardi experience are a plus, but not required.

Travel

• Travel required; up to 20%.

Compensation

• Salary type: Exempt
• Pay Frequency: Bi-weekly
• Annual Base Salary Range: $100,000 - $130,000
• Annual Bonus Eligibility: 20%

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits
• A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together

#GGP