Subcontracts Administrator, Millennium Space Systems

Job Summary

The Subcontracts Administrator I supports the administration and execution of subcontracts for company programs and operations. Under the guidance of experienced professionals, this role assists with solicitations, proposal reviews, subcontract awards and modifications, supplier coordination, invoice processing, and subcontract documentation.

The position works with cross-functional teams and suppliers to help monitor subcontract requirements, performance, schedule, quality, delivery, and financial status. The Subcontracts Administrator I also supports compliance with company procedures, FAR/DFARS requirements, trade compliance obligations, DCAA audit expectations, and AS9100 standards.

This is an early-career professional who is organized, detail-oriented, eager to learn, and interested in developing a career in subcontracts, contracts, procurement, supply chain, or business operations. This position is onsite at our office in El Segundo, CA.

This position's internal job title is Procurement Agent. Our team is currently hiring for level 1 or 2.

Position Responsibilities

• Support the subcontract lifecycle, including: preparing and issuing RFPs, RFQs, and RFIs
• Tracking supplier responses and maintaining solicitation records
• Assisting with proposal reviews and fact-finding activities
• Supporting subcontract awards, execution, and modifications
• Maintain accurate subcontract records in accordance with controlled-document and configuration-management processes
• Assist with monitoring supplier compliance, performance, schedule, delivery, quality, financial status, risks, and opportunities
• Coordinate with internal stakeholders, including Legal, Security, Procurement, Trade Compliance, Engineering, Manufacturing, Program Management, Program Controls, Supply Chain, and Quality Assurance
• Support subcontractor communication and help track deliverables, milestones, documentation, and contractual obligations
• Assist with invoice processing by reviewing invoices, reconciling charges with company cost-tracking tools, and coordinating with Accounts Payable to resolve discrepancies
• Prepare subcontractor performance reports, metrics, graphs, and charts for internal stakeholders
• Support supplier improvement activities and document results
• Apply company procedures and support compliance with applicable FAR/DFARS, DCAA, AS9100, trade compliance, and legal requirements
• Participate in departmental process-improvement and efficiency initiatives
• Perform other related duties as assigned

Basic Qualifications (Required Skills/Experience)

• Bachelor's degree in supply chain management, Business, Finance, Accounting, Contracts, Procurement, or a related field; or equivalent relevant experience
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook
• Strong organizational, communication, collaboration, and attention-to-detail skills
• Ability to manage multiple priorities, meet deadlines, and handle sensitive information appropriately
• This position requires the ability to obtain a US Security Clearance for which the US Government requires US Citizenship. A final U.S. clearance Post Start is required

Preferred Qualifications (Desired Skills/Experience)

• 0-2 years of relevant experience, including internships, co-op assignments, academic projects, or entry-level work
• Willingness and ability to learn government contracting, procurement, and compliance requirements
• Experience or coursework in aerospace, defense, manufacturing, contracts, subcontracts, procurement, supply chain, finance, or accounting
• Familiarity with FAR/DFARS or government procurement regulations
• Experience with supplier documentation, purchase orders, invoices, or contract administration
• Experience with Deltek Costpoint or another ERP system
• Ability to obtain and maintain any required security clearance or program access

Conflict of Interest

Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

Total Rewards

At Millennium Space Systems, a Boeing Company, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

Millennium Space Systems also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

• The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
• Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range

• Level 1 $62,900 - $92,500
• Level 2: $74,800 - $110,000

Millennium is DDTC-registered, ITAR-compliant Company. This position is located at a facility that requires special access. Applicants MUST be U.S. citizens and eligible for a security clearance. Additionally, applicants must be willing to apply for and maintain a security clearance. We encourage all interested candidates to apply for any open position for which they feel they are qualified.

Category = Supply Chain

Language Requirements

Not Applicable

Education: Not Applicable

Relocation: Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement

• This position must meet U.S. export control compliance requirements.
• To meet U.S. export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. §120.62 is required.
• "U.S. Person" includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Safety Sensitive: This is not a Safety Sensitive Position.

Security Clearance

• This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.
• Visa Sponsorship: Employer will not sponsor applicants for employment visa status.

• Contingent Upon Award Program
• This position is not contingent upon program award
• Shift: Shift 1 (United States of America)

Additional information

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