Supervisor- Accounts Payable

Job Summary

This paragraph summarizes the general nature, level and purpose of the job.

Provides overall direction and guidance to the staff processing accounts payable and vendor services including maintaining records of amounts owed, verifying invoices, computing discounts, coding expenses, preparing vouchers, and issuing checks for payment. The Accounts Payable Supervisor prepares financial reports for various agencies, and creates new accounting forms as needed. Prepares accounts payable register and other related reports. Provides guidance, coordination and training to staff on accounts payable and purchasing procedures.

Essential Functions

• The essential functions listed are typical examples of work performed by positions in this job classification.
• They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.
• Employees may also perform other duties as assigned.

Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.

Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

• Assists, guides, and instructs support staff with non-routine policy interpretations or transaction problems which require resolutions.
• Implements reporting procedures and internal controls for the purpose of maintaining accurate records.
• Maintains various fiscal information, files and records for providing an up-to-date reference and audit trail for compliance.
• Participates in establishing departmental policy.
• Performs supervisory functions for the assigned program, section or unit by interviewing and recommending the hiring of new staff members; providing or arranging for training for subordinates; evaluating subordinates' performance; and recommending personnel actions such as promotions, transfers, or disciplinary action to ensure adequate and competent staffing.
• Plans work assignments, evaluates work performed and provides direction and decisions in handling procedural and technical problems. Monitors work outcomes and provide metric data for management.
• Reconciles a variety of accounts and reports for ensuring accuracy.
• Researches discrepancies of financial information and/or documentation (e.g., purchase orders, vendors, invoices, etc.) for ensuring accuracy and adherence to procedures prior to processing.
• Verifies budgets for the purpose of determining whether there is adequate funding for purchases.

Minimum Qualifications

• Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
• Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field.

• Experience: Four (4) years of progressively responsible Accounts Payable experience.
• Workday Financial experience preferred.
• Leadership experience preferred.

Knowledge

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education or licensure/certification.

• Ability to interpret, apply and explain rules, regulations, policy and procedures.
• Ability to manage budgets and expenses.
• Ability to manage workflow and/or business cycle productivity.
• Ability to plan, organize, assign, prioritize, evaluate, and supervise the work of subordinate employees performing the same or similar work.
• Ability to plan, organize, develop tactical plans and sets priorities.
• Ability to solve technical and non-technical problems.
• Ability to supervise, coach, mentor, train, and evaluate work results.
• Ability to work effectively through and with others.
• Knowledge of accounts payable principles and practices.
• Knowledge of computer systems and software used in functional area.
• Knowledge of financial transaction flows, including system interfaces.
• Knowledge of local, state and federal regulatory requirement related to the functional area.+
• Experience with ERP systems such as Workday or similar.

Physical Requirements

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Additional Information: Pay Range

Compensation is based on the level and requirements of the role.

Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data.

Typically, new team members join at the minimum to mid salary range.