Supervisor, Station Administration (PDX)

About the role

The Supervisor, Station Administration is responsible for supporting day-to-day administrative functions while fostering a culture of communication, safety, and performance. This role plays a key part in the tracking and follow-through of attendance discipline, badging processes, and employee engagement, while serving as a mentor and resource to the station team.

Key Responsibilities

• Oversee and optimize all aspects of station attendance, including tracking, auditing, analyzing trends, and preparing accurate, timely reports.
• Lead and facilitate attendance progressive discipline processes, including terminations, and probationary releases, driving fairness, consistency, and compliance.
• Conduct thorough investigations into attendance policy violations, gathering and maintaining complete, well-documented case files.
• Ensure full compliance with union agreements related to attendance.
• Provide leadership, guidance, and development to Admin Specialists responsible for attendance management, their training assignments, and their operational support functions.
• Manage and support all badging and security processes, including badge issuance, renewals, terminations, customs seal distribution, and accurate recordkeeping.
• Coach, mentor, and inspire team members to consistently meet and exceed attendance, performance, and professional development goals.
• Ensures complete and accurate timecard records for station payroll.
• Recognize and celebrate individual and team contributions, reinforcing positive performance and morale.
• Prepare, analyze, and communicate reports on attendance to inform leadership decisions and operational planning.
• Contribute to the development of administrative departmental strategies, goals, and objectives related to attendance and administrative excellence.
• Partner with Admin leadership to ensure balanced workloads, efficient resource allocation, and adequate administrative coverage at all times.
• Develop team capabilities through coaching, mentoring, and by providing regular and meaningful feedback.
• Foster open and honest communication that creates an inclusive, engaging, and high-performance culture that demonstrates McGee's values of Safety, Integrity, Mutual Respect, Accountability and Pride.
• Perform other duties as assigned to support McGee's successful business operation.

Qualifications & Requirements

• 1 year of administrative or supervisory experience.
• Strong organizational and time management skills with attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and ability to collaborate with cross-functional teams.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and other administrative tools.
• Ability to handle confidential information with integrity.
• Highly self-motivated with the ability to manage multiple tasks in a fast-paced environment.
• Ability to diffuse tense or stressful situations and workplace conflicts.
• Self-motivated individual able to work collaboratively in a team environment.
• Proven ability to lead, motivate, and communicate effectively with a diverse workforce.
• Ability to influence others, work cross-functionally, and contribute positively to a team-oriented, safety-first culture.
• Ability to work varied shifts, including early mornings, late nights, weekends and Holidays.
• High school diploma or equivalent.
• Must be at least 18 years of age.
• Must be authorized to work in the U.S.

Preferred

• 2 years of previous leadership experience.
• Experience coaching and counseling team members on performance related issues.
• Knowledge/experience working in financial systems, time & attendance systems, payroll systems, HR systems and reporting systems.
• Aviation, Transportation, or related industry experience.

Benefits That Help You Soar

Joining #TeamMcGee opens the runway to a full suite of rewards designed to help you thrive on the ground and explore the world above it. Some benefits can vary based on location, employment status, or length of employment.

• Free stand-by travel privileges on Alaska Airlines, Hawaiian Airlines, & Horizon Air…explore the world on us!
• Comprehensive medical, dental, & vision insurance.
• 401(k) with company match.
• Company provided life insurance.
• Opportunity to earn additional pay each quarter based on performance.
• Generous holiday pay and paid time off.

Pre-Employment Requirements

Employment is contingent upon successful completion of applicable pre-employment requirements. Depending on the position, these may include a criminal background check, drug test, driving record review, employment verification, and other job-related screenings.

Any criminal background check will be conducted after a conditional offer of employment and in accordance with applicable federal, state, and local laws.

Airport Badge Requirements

Important notification for roles working at or requiring access to an airport or maintenance hangar: Employees will be required to obtain and maintain a SIDA badge issued by the airport authority. Depending on the role you may also be required to obtain a US Customs seal and/or USPS security clearance. If an employee does not qualify for or has the necessary clearance revoked, the employee will be terminated.