Surgical Equipment Coordinator

About the role

At Children's Wisconsin, we believe kids deserve the best.

Children's Wisconsin is a nationally recognized health system dedicated solely to the health and well-being of children. We provide primary care, specialty care, urgent care, emergency care, community health services, foster and adoption services, child and family counseling, child advocacy services and family resource centers. Our reputation draws patients and families from around the country.

We offer a wide variety of rewarding career opportunities and are seeking individuals dedicated to helping us achieve our vision of the healthiest kids in the country. If you want to work for an organization that makes a difference for children and families, and encourages you to be at your best every day, please apply today.

Do you thrive in the fast-paced world of surgical services and enjoy solving complex operational challenges? Are you the person who can connect clinical needs with operational solutions while keeping patient care at the center of every decision?

We're seeking an a Surgical Equipment Coordinator to serve as the critical link between surgeons, operating room teams, and key support departments. In this highly visible role, you'll help ensure our surgical teams have the right equipment, instruments, implants, and supplies exactly when they need them to deliver exceptional patient care.

This role will be the primary point of contact for the OR department to obtain the appropriate capital equipment, disposables, and physician preference items. Serves as a bridge between the clinical team, supply chain, sterile processing, infection control, legal, and clinical engineering teams.

• Serves as the primary liaison between surgeons, OR leadership/staff, Supply Chain, Clinical Engineering, Sterile Processing, Infection Control, Finance, Legal and vendors to coordinate equipment, supplies, and services.
• Manages capital equipment processes, including intake, prioritization, gathering quotes, Workday requisitions, monthly capital review meetings, and follows up on approvals and implementation.
• Coordinates physician preference items (PPIs) by facilitating requests, evaluating needs, and aligning with contracting, Supply Chain, Sterile Processing, and clinical stakeholders.
• Initiates and tracks procurement workflows in Workday, including WSS requests for new items/trials, requisitions for goods/service, new supplier requests, and legal services requests.
• Monitors department expenses, including tracking high-cost implants, participating in monthly financial reviews, and supporting cost-per-case analysis efforts.
• Coordinates scheduling-related resources, including preference card accuracy, vendor communication, specialty equipment/implants, laser rentals, neuromonitoring services, and mitigation of equipment conflicts.
• Provides operational support, including MEOC preparation, Origami review follow ups, SBAR development, and participation in recurring team meetings.
• Partners with Supply Chain to facilitate contract requests/renewals/extensions, including legal reviews.
• Partners with sterile processing to collect and share Instructions for Use (IFUs), order backup stock and replacement instruments as needed.

What you bring

• Associate's Degree required.
• 2+ years experience as a Surgical Tech in an Operating Room or 2+ years experience in an Operating Room as an RN required.
• 1+ years Pediatric OR experience preferred.
• CST-Certified Surgical Technologist - The National Board of Surgical Technology and Surgical Assisting preferred.

This position is 1st shift Monday through Friday.

Certifications/Licenses

CST-Certified Surgical Technologist - The National Board of Surgical Technology and Surgical Assisting