Temporary Executive Assistant to CEO

About the role

Executive Calendar & Scheduling

• Manage the CEO's calendar, meetings, appointments, and scheduling requests.
• Coordinate internal and external meetings, conferences, and related logistics.
• Proactively navigate scheduling conflicts, changes, and time-sensitive priorities.

Travel & Executive Logistics

• Coordinate domestic and international travel, including flights, transportation, accommodations, and detailed itineraries.
• Monitor and manage travel changes, delays, and cancellations.
• Coordinate reservations, events, entertainment, gifts, and other executive requests as needed.

Administrative & Financial Support

• Review and route invoices and assist with expense reporting and credit card reconciliations.
• Coordinate document execution and signature tracking.
• Manage mail, shipments, returns, charitable contributions, and other administrative requests.

Office & Vendor Coordination

• Assist with office events, supplies, and executive office needs.
• Coordinate vendors, service providers, onsite access, and urgent service requests.
• Support vehicle administration and other special projects as needed.

Qualifications

• Prior experience supporting a CEO, C-level executive, or senior leader.
• Strong calendar management, scheduling, and travel coordination experience.
• Exceptional organizational skills and attention to detail.
• Ability to independently manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, sound judgment, and confidentiality.
• Proactive problem-solving skills with strong follow-through and accountability.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, and Teams.

Additional Information: Position Details

This is a temporary Executive Assistant opportunity providing leave coverage for an established executive office. The ideal candidate will be comfortable stepping into a dynamic environment, quickly building trust, and providing seamless support throughout the assignment.

A reasonable estimate of the hourly rate for this job is $28.00 to $38.00 per hour. Individual compensation within the range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to education; experience and training; licensure and certifications; knowledge and skill sets; and other business and organizational needs.