Theatrical Services Coordinator

About the role

• Job Title: Theatrical Services Coordinator
• Facility: Denver Arts & Venues
• Department: Theatrical Services
• Reports To: Theatrical Services Manager
• Supervises: None
• FLSA Status: Hourly, Non-Exempt

Compensation

Compensation is dependent on experience. The base rate for this position ranges from $26.00 - $27.00 /hourly.

General Summary

Administer payroll services activity specific to Stagehand labor for the Division of Arts & Venues including Red Rocks, the Denver Coliseum, and the Denver Performing Arts Complex. Provide administrative support to Theatrical Services Management.

Primary Duties and Responsibilities

• Process daily stagehand payroll/ billing reports to Legends Global Finance.
• Work closely with Theatrical Services Stagehand Labor Supervisor to meet daily payroll deadlines and ensure timely information to all entities (Arts & Venues, IATSE, Legends Global).
• Assist the Theatrical Services Stagehand Labor Supervisor to process and manage all labor calls and event billing estimates in the required timelines.
• Assist in Input and Maintaining House Crew schedules.
• Work closely with Legends Global Finance and Production Managers (Legends Global & A&V) relating to Stagehand payroll issues.
• Work closely with Theatrical Services Manager relating to Stagehand employee issues.
• Assist in tracking and training, as needed, scheduling and daily labor sign-in process for all Stagehand labor.
• Assist in TS administrative / payroll representation at venues as needed.
• Prepare and track all show event documents including post event summaries and equipment rentals.
• Assisting in maintaining all current forms and publications, including venue tech guides, vendor information and client books, Stagehand Resource site and FTP site.
• Assist with annual refresher training and meetings, coordinate venue safety walks and track / update JHA's.
• Oversee Safety Meetings and handouts monthly
• Can be assigned events as needed and will perform Production Manager duties on those events.
• Monitor application of Legends Global/ IATSE collective bargaining agreement.
• Assist with distribution of schedules, PTO and other TS information and postings.
• Other duties as assigned

Education and Experience

• Payroll/accounting College degree preferred
• Live event/production experience preferred

Skills and Abilities

• Demonstrate excellent communication (verbal and written) and inter-personal skills among all levels of staff and clientele.
• Ability to speak, understand, and read standard English.
• Excellent record of dependability and reliability.
• Must have dependable transportation. May require a high amount of driving and travel to City locations during events.
• Ability to maintain confidentiality of information.
• Ability to work under pressure dictated by event schedules and timetables.
• Ability to work non-standard hours such as nights, weekends, and holidays as needed.

Computer Skills

• Basic computer skills including ability to create word documents and excel spreadsheets.

Working Conditions

Position may require certifications by law and/or job assignment. Must have valid driver's license and mode of transportation; position does include extensive travel to/from each venue.

Position requires frequent walking, climbing stairs, standing on cement floors, turning, stooping, bending, crouching, kneeling, reaching, pushing and pulling; may be subject to adverse working conditions; dust, grime, noise, fumes, wet floors etc., including weather; may require use of an electric cart; may require tools and equipment operation that could cause personal harm or injury, if improperly handled; requires irregular and/or extended hours, including weekends, evening, and holidays, determined by event schedule and/or department need; requires radio usage -- 2 way hand held.

Note

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.