Titling Specialist

Job Duties/Responsibilities

• Process and manage title, registration, and lien documentation for leased and financed vehicles and equipment.
• Coordinate with state DMVs, county agencies, and third-party vendors to obtain, file, and track titles and registrations.
• Review lease and finance agreements to verify accurate lien holder, owner, and title information.
• Monitor title status and follow up proactively to ensure timely receipt, filing, and perfection of liens.
• Complete title assignments and releases, as requested by customers.
• Research and resolve title discrepancies, rejected filings, and outstanding lien issues.
• Maintain detailed, accurate, and well-organized titling records within company systems.
• Communicate with internal departments, customers, dealers, legal counsel, and vendors to resolve titling-related inquiries.
• Coordinate with the Contracts and Documentation team to ensure titling and lien perfection requirements are satisfied prior to closing and funding of transactions.
• Stay current on state-specific titling regulations and requirements to ensure ongoing compliance.
• Collaborate with the Operations and Customer Service teams to support a positive and consistent customer experience.

Characteristics

• Strong attention to detail and organizational skills
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities in a fast-paced environment
• Ability to adapt to new situations and implement developed skills

Experience Requirements

• 2+ years of experience in titling, registration, or a related administrative role
• Familiarity with state DMV titling, registration, and lien processes
• General knowledge of legal documents used to support commercial leases/loans
• Proficiency in Microsoft Office series (Excel, Word, Outlook)
• Experience in the leasing, automotive, or equipment finance industry