Transaction Specialist

About the role

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City's real estate needs.

RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.

The RES Leasing unit is responsible for finding space for City agency operations and negotiating leases and licenses on behalf of the city as a tenant in buildings that are privately owned. Leasing's mandate is to negotiate cost effective leases and license agreements and shepherd them through the DCAS process on a timely basis.

The transactions must satisfy the client agency's requirements and must conform to the City's policies and procedures.

The transaction specialist responsibilities are but not limited to

• Responsibility #1: Work with Transaction Managers to research and analyze market comparable, and other market data to assist in lease negotiations.
• Responsibility #2: Assist the Transaction Managers in preparing requests and forms related to the lease or license process.
• Responsibility #3: Maintain and update various department databases.
• Responsibility #4: Assist in creating and distributing project status reports and other reports.
• Responsibility #5: Prepare the close-out files related to leases or licenses that are fully executed.
• Responsibility #6: Help Transaction Managers to organize meetings with internal staff, agencies and outside entities.
• Responsibility #7: Assist the Transaction Managers in drafting correspondence, term sheets and other basic leasing items.
• Responsibility #8: Participate in meetings to obtain information or provide updates to the attendees.
• Responsibility #9: Assist in the follow up to obtain "deliverables" for meetings such as the ARC meetings.
• Responsibility #10: Work on Ad Hoc Leasing Department initiatives and processes. - Responsibility #11: Assist Transaction Managers or other staff to prepare for City Planning public testimony regarding the acquisition of real property on behalf of the City.
• Responsibility #12: Assist in the preparation and presentation of Acquisition Review committee (ARC) packages and its required documentation.
• Responsibility #13: May assist in overseeing College Aides.
• Responsibility #14: Act as a Transaction Manager for assigned lease projects.
• Responsibility #15: Review estoppel and SNDA requests for accuracy.

To Apply: 697923

NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

Qualifications & Requirements

• A four-year high school diploma or its educational equivalent and four years of satisfactory, full-time experience in the following: management of residential, commercial, industrial, or waterfront properties, including both renting and operating; or site management or tenant relocation activities in connection with housing or with reconstruction/rehabilitation projects. Such experience must include at least one year of experience supervising other real estate management agents; or
• A baccalaureate degree from an accredited college and two years of experience described in "1" above, including the one year of experience supervising other real estate management agents; or
• A satisfactory combination of education and/or experience equivalent to "1" or "2" above. However, all candidates must have the one year of experience supervising other real estate management agents. Education may be substituted for experience on the basis of 60 semester college credits for one year of acceptable experience.

Additional information

To be acceptable, experience in property management must have included both renting and operating the managed properties. Experience in renting must have included interviewing prospective tenants, qualifying tenants' income and background, and/or assuring that vacancies are ready for occupancy. Experience in operating must have included overseeing maintenance and repair of building operating systems, and overseeing staff to assure that necessary work is properly completed.

To be acceptable, experience in site management must have included on-site rental and maintenance of buildings. To be acceptable, experience in relocation must have included negotiation with tenants to surrender leases for cash consideration or for an alternative site, and determining tenant eligibility for benefits.