Virtual Assistant

Responsibilities

• Provide day-to-day administrative support to the CareerSwift team.
• Manage calendars, meetings, reminders, and basic scheduling activities.
• Organize documents, spreadsheets, folders, and internal records.
• Enter, update, and verify information in company systems and databases.
• Prepare simple reports, documents, presentations, and spreadsheets.
• Support data collection and basic research tasks.
• Monitor shared inboxes and help organize incoming requests.
• Assist with updating CRM records, contact lists, and internal trackers.
• Coordinate information between different team members when needed.
• Help prepare materials for internal meetings and follow up on action items.
• Perform basic internet research and summarize findings clearly.
• Support customer, operations, marketing, or recruitment teams with routine administrative tasks.
• Identify missing or incorrect information and communicate issues to the appropriate team member.
• Assist with other operational and administrative projects as the company grows.

What We Are Looking for

• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• High attention to detail and accuracy.
• Comfortable working independently in a remote environment.
• Basic proficiency with Microsoft Office or Google Workspace.
• Confidence working with spreadsheets, email, online documents, and web-based tools.
• Ability to prioritize multiple tasks and meet deadlines.
• Willingness to learn new systems and processes.

Nice to Have

• Previous experience as a Virtual Assistant, Administrative Assistant, or Operations Assistant.
• Experience working with CRM or project management tools.
• Familiarity with tools such as Google Workspace, Microsoft Office, Slack, Notion, Trello, Asana, or similar platforms.
• Experience supporting a remote or distributed team.
• Interest in AI, technology, career development, or digital products.

• COMPENSATION $38,000 - $48,000 per year, depending on experience and qualifications.
• Additional benefits and employment details will be discussed during the hiring process.

What We Offer

• Fully remote work environment.
• Opportunity to gain hands-on experience in a growing technology company.
• Exposure to different areas of the business, including operations, customer experience, marketing, and product.
• Practical experience with modern digital and AI-powered tools.
• Supportive and collaborative team environment.
• Opportunities to expand your responsibilities as the company grows.

• If you are organized, dependable, comfortable working with digital tools, and looking for an opportunity to build your experience in a remote technology company, we would be happy to hear from you.
• Apply today and join CareerSwift as we build smarter tools and experiences for modern job seekers.
• Location: Remote

Salary Range

38,000 - 48,000 USD (gross, annually)