Workplace Project Manager, Real Estate

About the Role

Crusoe is looking for an organized, proactive, and execution-driven Workplace Project Manager, Real Estate to lead workplace design and construction projects across our growing global portfolio.

This role will manage projects from initial planning and scoping through design, construction, occupancy, and closeout. The Project Manager will be responsible for driving project schedules, budgets, design coordination, vendor performance, and cross-functional workstreams while ensuring projects align with Crusoe’s workplace standards, operational needs, and employee experience goals.

Projects may include new office buildouts, expansions, relocations, renovations, space reconfigurations, workplace refreshes, and furniture installations. The Project Manager will independently lead assigned projects and work closely with internal stakeholders, architects, contractors, consultants, landlords, and vendors to deliver projects on time and within budget.

The Project Manager will also partner with teams responsible for Crusoe’s colocation, data center, and manufacturing sites, providing workplace planning and design expertise for the office and employee-facing portions of these projects. This includes programming, space planning, workplace standards, employee experience, and FF&E procurement, while the broader project remains under the ownership of the respective business or project team.

What You'll Be Working On

• Project Management & Delivery
• Lead assigned workplace design and construction projects from initial scoping and programming through design, construction, occupancy, and closeout
• Establish and manage project scope, budget, schedule, milestones, risks, dependencies, and key decision points
• Drive day-to-day project execution and maintain accountability across architects, contractors, consultants, vendors, landlords, and internal stakeholders
• Lead project meetings, communicate status and decisions, identify risks early, and drive issues to resolution
• Manage project decisions within established scope and budget while escalating material changes, risks, and strategic decisions as appropriate
• Manage design development, permitting, construction, installations, inspections, punch lists, occupancy readiness, turnover, and project closeout
• Lead cross-functional coordination across Workplace, IT, AV, Security, Brand & Creative, Finance, Procurement, Legal, and other business partners
• Develop project delivery strategies, phasing plans, and sequencing approaches that minimize business disruption while maintaining project objectives
• Manage external project managers and consultants where applicable and ensure clear ownership, accountability, and performance
• Support portfolio-level initiatives and larger strategic projects as part of the broader Workplace Design & Construction team
• Workplace Planning & Cross-Business Partnership
• Lead programming and requirements gathering and translate business, employee, and operational needs into practical workplace solutions
• Review and provide direction on test fits, architectural plans, furniture layouts, finish selections, and design packages
• Ensure projects align with Crusoe’s workplace design standards while appropriately adapting solutions to local conditions, operational requirements, budgets, and schedules
• Partner with teams responsible for colocation, data center, and manufacturing projects to define and deliver the workplace and office components of these environments
• Serve as the Workplace Design & Construction representative for assigned cross-business projects, providing guidance on programming, space planning, workplace design, employee experience, and FF&E
• Identify opportunities to improve space efficiency, functionality, employee experience, and consistency across locations
• Partner with Workplace and Brand & Creative to create a cohesive and recognizable Crusoe experience across the portfolio
• Budget, Procurement & FF&E
• Develop and manage project budgets, forecasts, commitments, invoices, contingencies, and change-order logs
• Monitor project financial performance and proactively identify potential budget impacts, savings opportunities, and forecast changes
• Lead or support competitive bidding, proposal evaluation, vendor selection, contracting, purchase orders, and vendor onboarding
• Review vendor proposals and change orders for scope, cost, schedule, and alignment with project requirements
• Manage FF&E planning, specifications, pricing, procurement, delivery, installation, and punch-list coordination
• Track long-lead items and procurement milestones and proactively address risks that could impact project delivery
• Coordinate with Finance and Procurement to maintain accurate project forecasts, commitments, and financial reporting
• Ensure complete and organized project documentation, including drawings, contracts, approvals, specifications, warranties, as-builts, and closeout materials

What You'll Bring to the Team

• 5+ years of experience in workplace design and construction, commercial real estate, architecture, interior design, construction management, or a related field
• Demonstrated experience independently managing office buildouts, tenant improvements, renovations, expansions, relocations, or similar workplace projects
• Strong understanding of the design and construction process from programming and test fits through design development, permitting, construction, occupancy, and closeout
• Experience managing project budgets, schedules, consultants, contractors, vendors, and cross-functional stakeholders
• Ability to review and provide meaningful feedback on architectural drawings, furniture plans, specifications, and design packages
• Working knowledge of construction terminology, project delivery processes, procurement, and FF&E
• Strong judgment and ability to independently resolve project issues while recognizing when escalation or leadership alignment is required
• Strong communication and stakeholder-management skills, with the ability to clearly communicate project status, risks, decisions, and recommendations
• Ability to manage multiple concurrent projects and shifting priorities in a fast-paced, high-growth environment
• Proficiency in Google Workspace and familiarity with Asana, Smartsheet, Monday.com, or similar project-management tools
• Bachelor’s degree in architecture, interior design, construction management, real estate, engineering, or a related field preferred
• PMP, LEED, or another relevant professional certification is a plus

Benefits

• Competitive compensation and equity packages
• Restricted Stock Units
• Paid time off, paid holidays & leave of absence programs
• Comprehensive health, dental & vision insurance
• Employer contributions to HSA account
• Paid parental leave
• Paid life insurance, short-term and long-term disability
• Professional development & tuition reimbursement
• Mental health & wellness support
• Commuter benefits (parking & transit)
• Cell phone stipend
• 401(k) Retirement plan with company match up to 4% of salary
• Volunteer time off
• Global travel insurance & emergency assistance
• Daily meals allowance
• Additional perks & programs specific to location

Compensation Range

Compensation will be paid in the range of up to $130,000 - $160,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.