Academic Administrative Assistant

About the role

As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career.

About the role

Department: Academics

Purpose of the Position

This position provides administrative support to the Bachelor of Science in Nursing (BSN) Program Director/Dean and assists with the overall operations of the nursing program. The role requires the ability to coordinate and balance the needs of a diverse student and faculty population while demonstrating adaptability, initiative, strong organizational skills, and the ability to manage multiple tasks and priorities effectively.

Job responsibilities

• Assist with maintaining academic information tracking sheets.
• Assist with scanning and organizing academic documents.
• Operate a variety of office equipment, including computers, printers, photocopiers, fax machines, scanners, calculators, and projectors.
• Audit faculty records and maintains hard-copy and electronic files for academic programs, notifying appropriate individuals of missing or outdated documentation.
• Coordinate Live Scan appointments and follows up on all related documentation.
• Assist with updating program-specific forms.
• Assist deans and directors with uploading advising records, processing student status changes related to graduation and withdrawals, and maintaining other student records.
• Scanning and uploading documents to CVUE, Anthology, Power BI, and various spreadsheets and databases.
• Attend meetings on behalf of the Dean, as delegated or needed.
• Audit faculty and student files for academic programs and notifies appropriate individuals of missing or outdated documentation.
• Travel to various campuses as needed.
• Take meeting minutes for faculty, committee, PAC, and student representative meetings.
• Assist with student and campus activities, including pinning ceremonies, graduation, and regulatory meetings.
• Schedule hiring interviews and conduct follow-up as needed.
• Set up and manage CourseKey locations for student clinical rotations.
• Collect, track, and manage documentation from faculty and students to ensure compliance with clinical rotation requirements and follow up with individuals as needed.
• Order and maintain office supplies.
• Coordinate the ordering and distribution of nursing student uniforms each semester.
• Assist with onboarding new didactic and clinical faculty.
• Maintain regular, in-person attendance on campus or at the designated worksite for up to five days per week, as this is an essential function of the position.
• Collaborate on-site with students, faculty, and staff as required by the position.
• Perform other duties as assigned.

Qualifications & Requirements

• High school or equivalent certificate.
• 2+ years of Administrative related experience supporting a team or multiple teams.
• Ability to maintain accurate and organized records.
• Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
• Ability to transition quickly between tasks while maintaining productivity and attention to detail
• Strong verbal and written communication skills.
• Knowledge of medical terminology or prior work experience in a healthcare setting.

We Offer

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks' starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holidays
• 401K with a Company Match
• Company Paid Life Insurance at 1x's your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program