Accounts Payable Manager

About the role

• Department: Accounting & Finance
• Reports To: Controller
• FLSA Status: Exempt
• Location: New York, NY

Job Summary

We are looking for an energetic and detail-oriented Accounts Payable Manager (IC3) to join our dynamic accounting team! In this role, you will play a key role in managing our end-to-end accounts payable functions, driving efficiency, and maintaining strong financial integrity.

Reporting directly to the Controller, you will process invoices, audit expense reports, reconcile the global AP subledger, support cash flow forecasting of expenses and overall support for accounting department personnel.The ideal candidate will have strong customer service skills through maintaining vendor and customer relationships, attention to detail, strong organizational skills and and partner cross-functionally across the organization to optimize our finance processes.

Key Responsibilities

Accounts Payable Operations & Processing

• Review, verify, and execute timely processing of vendor invoices, ensuring accurate General Ledger (GL) account coding and compliance with approval matrices.
• Manage and execute scheduled vendor payments via ACH, wire transfers, and checks, maximizing early payment discounts while maintaining optimal cash flow.
• Reconcile processed transactions by verifying entries and balancing system reports against general ledger balances.
• Monitor bank balances and execute fund transfers between corporate accounts as needed, and ensure all AP transactions are properly posted.

Analysis, Reporting & Compliance

• Maintain and analyze weekly Accounts Payable aging reports for payment purposes and reporting to executive finance management.
• Support 13-week rolling cash flow forecasting by providing details for upcoming payments using the AP aging report and run rate of AP expenses
• Process year-end 1099's, ensures vendor tax form validation (W-9 / W-8), and new vendor existence checks through our vendor onboarding process.
• Assist with internal and external financial audits, pulling documentation and explaining AP workflows.
• Assists with funding purchase requisitions (ordering items, processing payments via the company credit card, requesting virtual credit cards for payments)

Process Improvement & Collaboration

• Identify operational bottlenecks (ensuring timely approval of invoices assigned to the business) and lead continuous process improvement initiatives to elevate speed, accuracy, and automation within the AP workflow.
• Partner with Purchasing, Legal, and Finance teams to resolve vendor contract, purchase order, and invoice discrepancies promptly and professionally.
• Drive positive vendor relationships by serving as a primary point of escalation for payment inquiries.

Qualifications and Experience

• Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent practical experience), plus 3+ years of progressive experience in accounts payable or general accounting.
• Technical Expertise: Deep knowledge of full-cycle accounts payable procedures, GAAP principles, GL structure, 1099 tax requirements, and automated ERP systems (e.g., NetSuite or Intacct). Bill is a plus and where most of our payables are processed.
• Analytical Skills: Excellent analytical capabilities with demonstrated ability to identify discrepancies, evaluate root causes, and implement effective solutions.
• Communication & Collaboration: Exceptional communication skills with an upbeat, collaborative approach to team mentorship and vendor relations.
• Tools: High proficiency with MS Excel (vlookups, pivot tables, formulas) and cloud-based expense management software.

Pay and benefits

The anticipated salary range for this role for the metro 2 area is $98,000- $109,000 plus company bonus. Offered salary will be determined by the applicant's education, experience, knowledge, skills, geo-location and abilities, as well as internal equity and alignment with market data.

Prove follows a market driven compensation philosophy based on geographic location and respective market rates. Job offers will be aligned to location. Please speak with your recruiter if you have questions. Prove defines:

• Metro 2 - NYC metro area, Seattle metro area, Los Angeles metro area, and the Miami metro area.
• Metro 3 - all other cities across the domestic United States, with the exception of the San Francisco Bay Area.

Benefits & Perks for FTE Provers

• Competitive salaries & Bonus Plan (for eligible roles) and Equity Plan
• Modern Health for financial, mental, and physical wellness
• 401(k) Retirement Plan & Match (US Offices) and Local Country Pension (International Offices)
• Unlimited Vacation and Flexible hours
• Comprehensive medical benefits for you and your family
• Emotional & Physical Wellness - Access to wellness services (EAP & Prove Well-Being Reimbursement)
• Bottomless snacks & beverages for certain office locations
• Daily GrubHub stipend for lunch if coming into the office (US Offices)
• A great place to work and connect with other talented Provers like yourself!

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Prove we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.