Accounts Payable/Receivable Specialist

About the role

We are seeking a detail-oriented Accounting Specialist to manage day-to-day accounts payable and accounts receivable activities while supporting broader accounting and administrative functions. This role plays a key part in maintaining accurate financial records, supporting compliance efforts, and ensuring timely processing of payments and collections in a fast-paced business environment.

Key Responsibilities

• Maintain and manage accounts payable and accounts receivable ledgers, ensuring accuracy and compliance with internal accounting standards
• Process invoices, payments, credits, and adjustments in a timely and accurate manner
• Research, reconcile, and resolve AP/AR discrepancies and variances
• Prepare and send customer invoices, statements, and payment reminders; follow up on outstanding balances as needed
• Collaborate with accounting and operations teams to ensure data accuracy and record integrity
• Assist with month-end, quarter-end, and year-end close activities and reconciliations
• Maintain organized vendor and customer files, ensuring completeness and accuracy
• Support onboarding of new vendors and customers, including documentation and system setup
• Assist with audit preparation, financial reviews, and compliance-related requests
• Provide administrative and accounting support to other departments as needed

Required Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a related field
• Proven experience managing accounts payable and accounts receivable functions
• Solid understanding of accounting principles and best practices
• Strong attention to detail with excellent organizational and problem-solving skills

Experience using accounting software; QuickBooks Online preferred

• Ability to work independently while collaborating effectively with cross-functional teams
• Strong written and verbal communication skills

Preferred / Bonus Qualifications

• Experience with multi-state sales tax filing and reporting
• Working knowledge of GAAP and applying it in daily accounting activities
• Exposure to treasury or cash management functions
• Experience working with ERP systems beyond QuickBooks