Accounts Payable Specialist

Job Summary

We are seeking a detail-oriented, driven, and analytical entry-level Accounts Payable Specialist to join our growing finance team. In this role, you will be responsible for assisting with the full-cycle accounts payable process, ensuring accurate and timely processing of vendor invoices, and maintaining strong vendor relationships. This is an excellent opportunity for an aspiring accounting professional looking to build a solid foundation in corporate finance within a collaborative and supportive environment.

Key Responsibilities

• Invoice Processing: Receive, review, and enter daily vendor invoices and credit memos into the accounting system with high accuracy.
• Matching & Verification: Perform 2-way or 3-way matching of invoices against purchase orders and receiving documents to ensure accuracy.
• Payment Preparation: Assist in preparing weekly payment runs (checks, ACH, wire transfers) and ensure timely vendor disbursements.
• Vendor Management: Respond to vendor inquiries, reconcile vendor statements, and resolve billing discrepancies or disputes professionally.
• Record Keeping: Maintain organized physical and digital filing systems for all accounts payable documentation, receipts, and approvals.
• Audit & Compliance: Support internal and external audits by pulling documentation and preparing requested schedules.
• Ad-Hoc Projects: Assist the finance and accounting team with month-end close procedures and other administrative finance tasks as needed.

Qualifications & Requirements

• Experience: Relevant experience in accounts payable, bookkeeping, or general accounting (internships and relevant coursework will be considered).
• Education: High school diploma required; an Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred, but not required.
• Technical Skills:
• Proficiency in Microsoft Excel (VLOOKUPs, basic formulas) and general spreadsheet usage.
• Familiarity with accounting software/ERP systems (e.g., QuickBooks, NetSuite, SAP, or similar) is a plus.
• Soft Skills:
• Exceptional attention to detail and high degree of accuracy.
• Strong verbal and written communication skills for effective vendor interaction.
• Strong time-management skills with the ability to meet strict processing deadlines.
• High level of integrity and discretion when handling sensitive financial data.

Additional Information

This position is an excellent opportunity to join a fast-growing team, we also offer:

• Competitive Salary: $50,000 - $55,000 annually
• Comprehensive Health Benefits with Low Cost for Premiums: Medical, Dental, and Vision coverage
• Generous Paid Time Off: Work hard, recharge
• Invest in Your Future: Build long-term financial security with our 401(k) plan and company match, helping you save more for the years ahead.
• Unlimited Growth Potential: Develop your career with a global industry leader
• Make an Impact: Support a company at the forefront of online entertainment and technology
• Exclusive Employee Perks: Nationwide discounts on shopping, travel, dining, and entertainment; Monthly Wellness Reimbursement
• Referral Bonus Program: Earn rewards for bringing exceptional talent to our team
• Modern Office Environment: Centrally located workplace with premium amenities and refreshments
• People-First Culture: Join a collaborative team that celebrates innovation, achievement, and professional growth

All your information will be kept confidential according to EEO guidelines.