Accounts Payable Specialist

About the role

GHJ Search and Staffing serves as the recruitment division of GHJ, a prominent national accounting and advisory firm. Our team provides qualified Accounting and Finance professionals on a temporary and permanent basis across a broad range of industries. GHJ’s relationship with our Global Advisory and Accounting Network provides the resources needed to better understand client’s needs, attract a higher caliber of candidates and assess candidate potential.

Key Responsibilities

• Process full-cycle accounts payable, including reviewing, coding, and entering vendor invoices
• Process vendor payments via checks, ACH, and other approved methods
• Reconcile vendor statements and research invoice, credit, and payment discrepancies
• Proactively manage AP exceptions and resolve outstanding issues
• Maintain vendor records, W-9s, and payment documentation
• Review invoices against purchase orders, contracts, and approval requirements
• Partner with Operations and Project Managers to resolve invoice and payment questions
• Assist with month-end close, account reconciliations, and AP reporting
• Monitor outstanding invoices and payment schedules to ensure timely payments
• Support audits and identify duplicate payments, process gaps, and opportunities for greater efficiency

Qualifications

• 3-5 years of accounts payable experience preferred
• Strong full-cycle AP experience, including invoice processing, vendor reconciliations, and payments
• Microsoft Dynamics Great Plains experience required
• Strong Excel skills, including VLOOKUPs and PivotTables
• Experience working with ERP/accounting systems; CRM exposure is a plus
• Degree in Accounting, Finance, Business, or related field is a plus
• Strong attention to detail and ability to research and resolve discrepancies
• Solid communication skills with a personable, collaborative approach
• Ability to manage multiple priorities and meet deadlines