Accounts Payable Specialist

About the role

The Accounts Payable Specialist will assist in the timely and accurate processing of accounts payable transactions in accordance with Maschmeyer's approval policies. Must be proficient working with a computer, must pay attention to detail and have good communication skills. We prefer the candidate to possess strong analytical abilities to connect dots and deduce logical outcomes, excellent oral and written communication, and interpersonal skills. This role requires the ability to document financial transactions and support the company's treasury. Knowledge of Microsoft Dynamics GP is preferred.

Maschmeyer is looking for a dedicated and motivated individual. Our mission and core values favor promoting from within to advance and reward hard-working individuals. We offer competitive compensation and excellent benefit packages for our team members.

Duties/Responsibilities

• Manage the full cycle of the accounts payable process including coding, posting, and payments to vendors.
• Review, and analyze indexing prepared by operations team members after approval.
• Help maintain cash forecasts and manage weekly check runs accordingly.
• Review vendor invoices and route them for approval to the appropriate people
• Reconcile monthly statements and related transactions to vendor accounts.
• Research and resolve any outstanding balances on vendor accounts.
• Onboard new vendors within our accounting system and also prepare and submit credit applications upon the vendors request.
• Communicate with vendors by telephone, mail or email, resolving a variety of routine inquiries concerning account status, and communicating resolution of discrepancies to appropriate persons.
• Communicate with internal customers for invoice approvals, PO price and quantity discrepancies, goods receipts, proof of delivery BOL's, service entry receipts, etc.
• Timely preparation of State and government filings including but not limited to Form 1099.
• Complete special projects and other duties as assigned and required.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to allow the company to conform to generally accepted accounting.
• Proficient with Microsoft Office Suite or similar software, and accounting software.

Education and Experience

• Bachelors degree in Accounting preferred.
• 3 or more years' experience in a payables position.

Job Type: Full-time

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting

• Office

Schedule

• Monday to Friday

Supplemental Pay

• Bonus opportunities

Ability to commute/relocate

• West Palm Beach, FL 33403: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person