Accounts Payable Specialist

About the role

Here at Ooma we empower people to connect in smarter ways. We do this by creating powerful communication experiences through our cloud-based platform to bring people together at work and at home. Our solutions help small business owners stay connected with their customers and manage their businesses from anywhere. For larger companies we provide customized unified communications solutions to meet their unique needs.

At home, we help our customers connect with their loved ones by providing the #1 rated VoIP phone service available. We also provide them with peace of mind through our innovative smart home security solution. At Ooma, all our products and services are priced competitively, because we believe advanced technology should be accessible to all.

About the Role

We are seeking a detail-oriented Accounts Payable Specialist (Temp to Perm) to manage the full-cycle accounts payable process. Reporting to the Account s Payable M anage r, this role is responsible for accurate and timely processing of vendor invoices and payments, performing three-way matching for inventory purchases, applying payments in NetSuite, and supporting month-end close. The ideal candidate is detail-oriented with a strong commitment to accuracy, communicates effectively with business process owners across the organization, and has demonstrated experience handling complex inventory-related payables.

What You'll Do

• Review, code, and enter vendor invoices in NetSuite, ensuring proper GL coding, approvals, and supporting documentation.
• Perform three-way match of purchase orders, item receipts, and vendor invoices; resolve price, quantity, and receiving discrepancies with Purchasing, Receiving/Warehouse, and vendors.
• Monitor the AP inbox, OCR invoice processing tool, and invoice queue to ensure invoices are captured and processed promptly.
• Prepare and process weekly vendor payment runs (ACH, wire, check, and credit card), ensuring payments are accurate, authorized, and on terms; handle stop payments, voids, and reissues, and capture early-payment discounts while avoiding late fees.
• Apply payments, vendor credits, and deposits to the correct open bills in NetSuite; resolve unapplied items and keep vendor balances current.
• Maintain vendor master data in NetSuite (W-9s, banking details, payment terms), following setup and change-verification controls to prevent fraud.
• Reconcile vendor statements, follow up on past-due items, credits, and missing invoices, and serve as the primary contact for vendor inquiries.
• Support month-end close by preparing AP accruals, reviewing AP aging, and reconciling the AP sub-ledger to the general ledger, including GRNI and inventory-related accounts.
• Support the preparation of Annual 1099 and audit requests back-ups.
• Adheres to internal compliance protocols and SOX procedures, and recommends and helps implement process improvements to support control integrity.

Experience We're Looking For

• Associate's or bachelor's degree in Accounting, Finance, or a related field, or equivalent experience.
• 5 + years of full-cycle accounts payable experience.
• Hands-on experience processing inventory invoices and performing three-way match.
• Working experience with NetSuite, including bill entry, payment processing, and applying payments and credits.
• Solid understanding of accrual accounting and the AP role in month-end close.
• Intermediate Excel skills (VLOOKUP/XLOOKUP, pivot tables, reconciliations).
• Familiarity with AP automation tools (e.g., Bill.c om, Skalable, Stream) and NetSuite saved searches; knowledge of 1099 reporting, sales and use tax, and multi-currency vendor payments.
• Experience supporting audits and documenting internal controls.
• Exceptional attention to detail, organization, and time management, with strong communication, integrity, independent problem-solving, and a continuous-improvement mindset. #LI-OP1

You will begin this role as a temporary employee with the ability to move to a permanent role.

What We Offer(For Permanent Employees)

Working at Ooma means being a team player, while allowing your individual voice to come through. And, you'll receive competitive compensation, benefits and generous company perks.

• Comprehensive Medical/Dental/Vision insurance for you and eligible dependents
• HMO, PPO's or a PPO with a HDHP (including HSA, which Ooma helps fund)
• Employer Paid Income Protection Benefits (Basic Life and AD&D, Short- and Long-term disability)
• FSA Healthcare & Dependent Care
• Commuter Benefits
• Voluntary Accident, Critical Illness, Hospital Indemnity and Legal
• 401(k), including employer match, and Roth
• Employee Stock Purchase Plan (ESPP)
• Paid Time off, Sick Time, as well as corporate holidays observed
• Employee Assistance Program
• Life Balance benefits with Travel Assistance Services and Identity Theft
• Additional Benefits include a Discount Program, Credit Union, Medicare Assistance, etc

Ooma is an equal-opportunity employer committed to recruiting, employing, retaining, promoting, and otherwise treating all employees on the basis of merit, qualifications, and competence. We do not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local laws.

• We may utilize AI-enabled tools during the hiring process, including for resume review, scheduling, and interview note-taking or transcription. These tools are used solely to support our hiring team; all employment decisions are made by human reviewers.
• Where interviews are recorded or transcribed, candidates will be notified in advance and their consent will be obtained.

The base salary range for candidates within the San Francisco Bay Area is listed below. Actual base pay will depend on a variety of factors such as education, skills, experience, specific location, etc. The base pay range is subject to change and may be modified in the future. Regular employees may also be eligible for bonus(es), sales incentive(s) (target included in OTE) and/or stock in the form of Restricted Stock Units (RSUs).

California Pay Range $39 - $44 USD