Accounts Receivable Coordinator

About the role

• Job Posting Title: Accounts Receivable Coordinator
• Hiring Department: OnRamps
• Position Open To: All Applicants
• Weekly Scheduled Hours: 40
• FLSA Status: Non-Exempt from FLSA
• Earliest Start Date: Immediately
• Position Duration: Expected to Continue
• Location: AUSTIN, TX

Benefits

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Hybrid telework available

• For more details, please see HR Benefits and Total Rewards.
• May require evening and weekend work during intense cycles of work.

Purpose

The Accounts Receivable Coordinator supports the Business & Operations team by managing accounts receivable and billing processes for external partners, including Texas school districts and state agencies. This role serves as the primary point of contact for partner billing inquiries, maintaining proactive communication and delivering excellent customer service to ensure accurate and timely receipt of funds.

The Accounts Receivable Coordinator also supports the tracking and follow-up of cooperative program and data sharing agreements, collaborating with internal stakeholders to facilitate timely completion. This position plays a critical role in maintaining accurate financial records and fostering productive relationships with external partners.

Responsibilities

• Manages accounts receivable process including creating, distributing, and sending invoices to external partners, including Texas school districts, state agencies, and others as applicable. Reconcile receivables and take steps to ensure receipt of funds. Maintains accurate and up-to-date records of payment statuses. Maintains accounting records and produce accounting reports.
• Maintains proactive and professional communication with external partners, including Texas school districts and state agencies, regarding invoice status, payment timelines, and any outstanding balances. Conducts timely follow-up correspondence to ensure accurate and prompt receipt of funds, serving as a reliable and responsive point of contact for billing inquiries. Prioritizes delivering excellent customer service by providing clear, accurate billing information and resolving discrepancies or questions with professionalism and efficiency.
• Supports the processing of cooperative program agreements and data sharing agreements with external partners, including Texas school districts and state agencies such as TEA. This includes tracking agreement statuses, following up on outstanding items, and collaborating with relevant stakeholders to facilitate timely completion.
• Builds and maintains collaborative relationships with University staff, vendors, and external partners. Ensures accurate recordkeeping and compliance with records retention requirements. Stays current on relevant university, state, and federal policies.
• Supports the Business Operations Team with additional projects as assigned and participates in ongoing staff development and processes improvement initiatives.

Required Qualifications

• Bachelor's degree in accounting, finance, business administration, or a related field.
• Experience in accounts receivable, billing, or a related financial function.
• Experience working within financial, procurement, or project management systems to track transactions, monitor status, and support reporting activities.
• Strong organizational and coordination skills, with the ability to manage multiple tasks, track documentation, and support compliance processes with a high level of attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to build and maintain professional relationships with external partners and internal stakeholders.
• Proficiency with spreadsheet and word processing applications, including Microsoft Office applications and Smartsheet or similar tracking tools.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Familiarity with university procurement, payment, and audit processes, including documentation standards and approval workflows.
• Experience working with Texas school districts, state agencies, or other educational or governmental entities.
• Experience in preparation, processing, and negotiation of contract proposals and awards.

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Shared desk environment
• Hybrid work environment
• Climbing of stairs
• Use of manual dexterity

Required Materials

Please mark "yes" on the application question that asks if additional materials are required. Candidates who fail to attach all additional materials listed, may not be considered for the position.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Additional information

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.