Admin Assistant, Creative Advertising - Focus Features

About the role

The Administrative Assistant, Creative Advertising, provides day-to-day administrative support to the Head of Creative Advertising and broader Creative Advertising team. This role supports calendar management, scheduling, travel and expense processing, phone coverage, file organization, and preparation and distribution of creative materials. The position works closely with department employees, internal teams, outside agencies, vendors, and external partners to help keep creative advertising workflows organized, timely, and well documented.

Essential Responsibilities

• Provide administrative support including calendar scheduling, travel coordination, expense processing, filing, phone coverage, and meeting agendas.
• Assist with tracking creative deadlines and maintaining organized project materials for audiovisual campaigns to support department workflow management.
• Distribute, file, and organize creative materials for cross-functional review and internal meetings.
• Coordinate routine correspondence and materials between external partners, filmmakers, and internal teams, as directed.
• Support purchase order and budget tracking processes, including data entry, updates, and follow-up on outstanding items.
• Research competitive materials and track current work from trailer agencies.
• Coordinate department meetings, reviews, and team events.
• Prepare meeting materials, agendas, and follow-up notes as needed.
• Maintain department distribution lists, filing systems, and contact databases.
• Handle confidential information and materials related to unreleased films with discretion and care.
• Perform other administrative duties and department support tasks as assigned.

Qualifications & Requirements

• Excellent written and verbal communication skills.
• Highly organized, with exceptional attention to detail and the ability to manage competing priorities in a fast-paced environment.
• Strong sense of initiative, follow-through, and accountability.
• Ability to anticipate needs, exercise sound judgment, and proactively solve problems.
• Collaborative, team-oriented, and service-focused mindset.
• Comfortable working professionally with senior executives, filmmaking teams, agencies, and cross-functional partners.

Additional Requirements

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

Pay and benefits

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000.