Administrative Analyst- Advancement

About the role

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas.

As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.

NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.

The Administrative Analyst assists with general office duties of the NWACC Office of Advancement and the NWACC Foundation, including clerical support through general correspondence, donor database entry and reporting, maintaining receipting and records of financial transactions, serving as the primary front office contact, and other essential tasks as required. Works closely with the NWACC Foundation's Executive Director, Director of Finance & Operations, the Director of Development, and the Office of the NWACC President.

Essential Duties

• Serves as the primary contact for the Office of Advancement and NWACC Foundation, greeting visitors and responding to or directing donor inquiries in person and by phone with professionalism, discretion, and confidentiality
• Coordinates daily office operations, including files, correspondence, donor mailings, copying, calendars, supply ordering, and technology and maintenance requests; prioritizes workflow and multiple projects
• Coordinates logistics for staff, Foundation Board, committee, and task force meetings, including reservations, meals, and audiovisual needs; serves as Board liaison for RSVPs and information sharing as directed by the Executive Director and works occasional evenings and weekends for special meetings or events
• Supports the Executive Director, Board, and staff by preparing decision-making data; collects, edits, and distributes Board meeting materials; records Board, standing committee, and quarterly finance meeting minutes; and maintains Board policies and records for reference and compliance
• Supports the Director of Finance & Operations with accurate, confidential financial transactions and projects, including receiving monetary gifts, processing receipts, securing check requests and payment approvals, administering corporate card activity, and completing monthly expense reports
• Supports the Director of Development by processing all Foundation gifts and pledges from individuals, corporations, foundations, and organizations promptly and accurately; generates gift acknowledgment letters and receipts and periodically updates acknowledgment communications
• Assists with the operation, maintenance, and data entry of The Raiser's Edge constituent database, maintaining confidentiality, data integrity, and accurate gift attributes, linkages, actions, and codes to support donor stewardship
• Collaborates with Directors to analyze and prepare Trend Reports on campaign performance and new donors, including comparative fiscal- or calendar-year data; develops donor reports and additional reports and lists for the Executive Director of Advancement and President
• Leads monthly donor birthday, anniversary, and retirement recognitions through a digital card service and assists the Director of Development with holiday mailings, sympathy acknowledgments, and related stewardship communications
• Additional duties may be assigned as necessary to support the goals and objectives of the department and college

Additional information

Rate of Pay: $17.34 Per Hour *Higher compensation may be considered based on qualifications directly related to position.

Completed applications received by 11/5/2026 will be assured full consideration. Late Applications will be reviewed as necessary to fill the position

Minimum Qualifications

• The formal education equivalent of an associates degree in public administration, general business, or a related field
• One year of related administrative, business management, business education, or office support experience; or an equivalent combination of education and related experience

Knowledge, Skills, and Abilities

• Knowledge of the organization and administration of various higher education academic and social programs
• Knowledge of campus and community resources
• Knowledge of state, federal, and campus rules, regulations, and requirements related to campus academic and social programs
• Ability to coordinate the activities of campus academic and/or social programs
• Ability to evaluate collected information and formulate into recommendations
• Ability to compile information into report form

Physical Demands/Work Environment

Frequently

• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking

Constantly

• Hearing
• Repetitive motion
• Talking

Additional information

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Environmental Conditions

The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.

NWACC is an Equal Opportunity Employer, please see our EEO policy.