Administrative Assistant Weekends Only

About the role

Hanford Post Acute

Pay Range

$17.50-$18.00 per hour

Part-Time | Weekend Schedule

Essential Duties and Responsibilities

• Provide general administrative and clerical support during weekend hours.
• Greet residents, families, visitors, vendors, and applicants with a friendly and professional demeanor.
• Answer and route telephone calls, take accurate messages, and respond to general inquiries.
• Check visitors in and direct them to the appropriate department or location.
• Maintain visitor sign-in records and follow facility screening and security procedures.
• Notify employees of visitor arrivals and scheduled appointments.
• Maintain a clean, organized, and welcoming reception and administrative area.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Prepare correspondence, copies, reports, forms, and other documents as requested.
• Assist with filing, scanning, faxing, data entry, and record organization.
• Maintain meeting-room schedules and assist with appointment coordination.
• Support nursing, admissions, social services, activities, and other departments with approved administrative tasks.
• Communicate important information to the Administrator or appropriate department leader.
• Maintain accurate records and protect confidential resident, employee, and facility information.
• Report safety concerns, unusual incidents, or urgent resident and visitor needs to the appropriate supervisor.
• Follow all facility policies, procedures, and emergency protocols.
• Perform additional duties as assigned.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

• High school diploma or GED required.
• Previous administrative, receptionist, clerical, or customer-service experience preferred.
• Healthcare, skilled nursing, or long-term care experience is a plus.
• Basic proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Experience with multiline telephone systems and standard office equipment preferred.
• Strong written and verbal communication skills.
• Excellent customer-service and interpersonal skills.
• Strong organization, accuracy, and attention to detail.
• Ability to work independently and exercise sound judgment.
• Ability to prioritize multiple responsibilities in a busy environment.
• Professional appearance and demeanor.
• Dependable attendance and consistent weekend availability required.
• Ability to maintain strict confidentiality.

Physical Requirements

This position requires regular sitting, standing, walking, speaking, reading, and hearing, as well as prolonged computer use. Frequent use of office equipment-including telephones, copiers, scanners, fax machines, and calculators-is required.

Work Environment

• The Administrative Assistant works primarily in the reception and administrative areas of a skilled nursing facility.
• The position involves regular interaction with residents, families, visitors, employees, healthcare professionals, and vendors.
• The noise level is generally low to moderate.