Administrative Associate - Anesthesiology Community Division

Summary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to visitors. Provide administrative support to Anesthesia Community Division & leadership through calendar management, meeting coordination, departmental communications, reporting, and project support.

Primary Responsibilities

• Provide administrative support to Anesthesia Community Division, including coordinating schedules, maintaining calendar invitations, organizing leadership meetings, and facilitating communication among leaders and stakeholders.
• Create and edit presentations, meeting minutes, letters, memos, policies, forms, and other documents for leadership review and distribution.
• Manage calendars, coordinate meetings, and prepare pertinent agendas or materials, including support for leadership meetings and departmental events.
• Serve as a key point of contact for a variety of audiences and independently compose email and other correspondence.
• Conduct research, compile data, and prepare presentations and reports for leadership review, including operational and scheduling reports as assigned.
• Coordinate and perform status reports, project reports, and other types of information regarding special projects.
• Maintain departmental electronic resources, including shared files, Teams pages, policies, and distribution lists.
• Coordinate with administrative colleagues and other departmental stakeholders to facilitate information sharing, support leadership priorities, and ensure continuity of administrative operations.
• Monitor department budget and summarize financial reports, including monitoring expenditures, preparing purchase orders, check requests, and assisting in budget development.
• Other duties as assigned.

Knowledge - Skills - Abilities

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, written and verbal communication, and problem-solving skills.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Associate's degree
• Minimum Required Experience: 3 years

Preferred Experience

Experience providing administrative support to department leaders, directors, physicians, APPs, or other senior professionals, coordinating complex calendars, recurring meetings, and multiple competing priorities with a proficiency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.

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Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.