Administrative Associate

About the role

• Agency
• Adult Correction
• Division
• COO - OPS - Institutions Operations
• Job Classification Title
• Administrative Associate II (S)
• Position Number
• 60058175
• Grade
• NC02

Description of Work

This position is located at Pamlico Correctional Institution, a medium security prison with adult male offenders. The position's focus will be assisting the Administrative Specialist I in Personnel by processing and entering staff timesheets on a weekly basis, maintaining the personnel files for approximately 150 staff.

This position will schedule position interviews, complete hiring packages, assist with job fairs and hiring events. They will also run daily, weekly, and monthly reports and meet expected deadlines. They will assist with educating staff on available benefits and department services.

The Administrative Associate II serves as the backup for Administrative Specialist I and will be able to complete Leave of Absence and Separation packages in their absence. This position requires frequent contact with staff through office appointments, emails and telephone calls. They will maintain spreadsheets to track positions, staff data and timesheets.

Knowledge Skills and Abilities/Management Preferences

Salary Grade Range: $31, 200-$51, 249

• Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
• The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required.
• Applicants who possess the following skills are preferred:

• Documented knowledge of computers and Microsoft Office programs such as Excel, Outlook, TEAMS, Word, etc.
• Three months' experience processing NC DAC-Prison timesheets or three months experience entering time in the NC Integrated HR-Payroll System (formerly known as BEACON).
• Experience using clerical and/or secretarial skills

• The Posting Will Close At 11:59 P.M. The Night Before The End Date.
• This is an anticipated vacancy.

State Bene ts Information

The State of North Carolina offers a comprehensive bene ts package including:

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Bene ts
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Bene ts website for additional information.

Supplemental Application Information

The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to ll positions with the most quali ed individuals. Hiring salary will be based on relevant quali cations, internal equity, and budgetary considerations pertinent to the advertised position.

Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:

• Complete education history (including high school)
• Full work experience details
• Certi cates and licenses, if applicable
• Education must be from appropriately accredited institutions.
• Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.
• Applicants may be subject to a criminal background check and drug screen.

If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Veri cation

The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certi ed as equivalent.

Veterans' and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certi cate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD-256 or NGB-22, along with the state application.

PREA Requirement

The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions

Minimum Education and Experience

• Some state job postings say you can qualify by an "equivalent combination of education and experience."
• If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
• See the Education and Experience Equivalency Guide for details.

• High school or General Educational Development (GED) diploma and one year of administrative experience
• OR
• An equivalent combination of education and experience.