Administrative Associate III

About the role

• Job Title
• Administrative Associate III
• Agency
• Texas A&M Agrilife Research
• Department
• Amarillo
• Proposed Minimum Salary
• Commensurate
• Job Location
• Canyon, Texas
• Job Type
• Staff

Job Summary

The Administrative Associate III works under general supervision and provides complex administrative support work. This position will provide administrative support to both Texas A&M AgriLife Research and Texas A&M AgriLife Extension Service at the Texas A&M AgriLife High Plains Research and Extension Center (HPREC) in Canyon, TX. This position will serve as receptionist, building use coordinator, event coordinator, event hospitality contact, as well as administrative support.

This position is with Texas A&M AgriLife Research and is physically located on the West Texas A&M University campus at 3211 Russell Long Blvd. in Canyon, TX. This is a brand new building that we moved into in January 2026 from our previous location in Amarillo.

Responsibilities

• Coordinate facility reservations, building use, and event operations: Manage conference room and event center reservations; maintain facility calendars; prepare and process building use agreements; coordinate room setups, building access, and door access cards; communicate with customers regarding event logistics and facility requirements; and maintain building use records and annual utilization reports
• Provide customer service, reception, and administrative support: Serve as the primary point of contact for visitors, guests, and callers; provide professional reception services; respond to inquiries; assist customers and event participants; and provide administrative support to Texas A&M AgriLife Research and Texas A&M AgriLife Extension Service.
• Maintain administrative records, reports, and tracking systems: Maintain spreadsheets, databases, and records related to building use, office assignments, telephone assignments, key and access requests, committee memberships, contact lists, and records retention in accordance with applicable policies and procedures.
• Coordinate employee and facility access services: Process requests for building access cards, keys, and identification cards; provide guidance to employees regarding access procedures; and coordinate approved requests with campus service providers, including law enforcement and lock services.
• Monitor facility operations, support maintenance activities & other duties as assigned: Identify and report facility maintenance, repair, and operational needs; assist with oversight of common areas and vending services; and support routine facility upkeep activities.

Required Education and Experience

• High school diploma or equivalent combination of education and experience.
• Three years of related experience.
• Knowledge of use of email, telephone, computer, scanner, printer, and copy machine.
• Knowledge of word processing, spreadsheet, and database applications.
• Interpersonal and communication skills.
• Ability to work professionally while multitasking and working cooperatively with others.
• Organized and detail oriented.

Preferred Qualifications

• Bachelor's degree.
• Six years of related experience.
• Knowledge of Microsoft 365 application.
• Prior experience with event and building reservation oversight.

Other Requirements

• Ability to lift objects like a case of bottled water.
• Ability to move tables and chairs in meeting rooms.

Salary

• Compensation is commensurate with the candidate's qualifications.

Flexible Work Arrangements

• This position requires on-site presence and is not eligible for remote work.

Sponsorship

This position is not eligible for employment visa sponsorship. Applicants must be authorized to work in the United States and must not require sponsorship now or in the future.

Important Notice Regarding H1-B Sponsorship

Your employment at Texas A&M AgriLife may require nonimmigrant sponsorship. A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M AgriLife will NOT pay this fee. If the fee is imposed on your petition, this offer of employment will be revoked.

If actions taken during your employment result in the imposition of this fee, your employment will be terminated. To the extent that this statement conflicts with any applicable System or member Policy, Regulation, or Rule, this statement will control. We recommend that you consult with your private immigration counsel at your own expense regarding potential implications.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Benefits and Leave

• Health, dental, vision, life and long-term disability insurance (AgriLife contributes to premiums)
• 12-15 annual paid holidays
• Up to 8 hours/month sick leave and at least 8 hours/month vacation
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative
• Access to ongoing professional development and training through Aspire, LinkedIn Learning, and internally developed programs

How to Apply

• Applications must include all job application data or a complete resume.
• Incomplete applications may be rejected.
• Applicants are encouraged to upload a resume or use LinkedIn to prepopulate application fields.

Required Documents

• Resume
• Cover Letter
• List of References

Equal Opportunity/Veterans/Disability Employer.