Administrative Coordinator

About the role

We are hiring for: Administrative Coordinator

Type: Regular

If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!

Ensures all administrative tasks are completed in an efficient, accurate, and timely manner and is in accordance with company policies and procedures. Maintain accurate and up-to-date scheduling for all programs by scheduling clients both therapy and medication management appointments.

Assists the Director in the analysis of the unit's financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Coordinates closely with department heads to establish and monitor systems that provide service user or employee information.

Job Responsibilities

• Responsible for assisting the Director in the analysis of the unit's financial performance, through the development, processing, and analysis of daily and monthly performance reports.
• Coordinating closely with department heads to establish and monitor systems that provide service user or employee information
• Maintain accurate and up-to-date scheduling for all programs
• Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
• Performing general office duties including typing documents, forms, and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed
• Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions

Job Requirements

• High School Diploma or GED required
• Valid Driver's license and automotive insurance
• Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook
• Excellent verbal, written and interpersonal communication skills

Pre-employment screening

• Complete criminal background
• Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
• Drug testing
• Education verification and other credentialing based on position requirements.
• Proof of employment history or references (if required)
• Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.

We offer the following benefits to employees

• Payactiv: early access to the money you've earned from hours you've already worked, before payday!
• Employee perks and discount program: to help you save money!
• Paid Time Off (full-time employees only)
• Health/Insurance (full-time employees only)
• 401(k) retirement savings program
• Wellbeing Programs: Physical, Emotional and Financial
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Training: Free CPR, first aid, and job-specific training opportunities

*contract/contingent workers and interns do not qualify for any of the above benefits