Administrative Officer 1

About the role

Are you ready to help shape programs and services that support local governments across Pennsylvania? Join the Department of Community & Economic Development (DCED) as an Administrative Officer 1 and support programs that strengthen communities throughout the Commonwealth. This position offers the opportunity to coordinate projects, improve processes, and assist leaders who work with local governments. Your contributions will help keep important initiatives running smoothly and efficiently. Apply today to build a career where organization and innovation make a real difference!

This position provides administrative and program support for local government initiatives, loan programs, and planning efforts. The role helps coordinate communications, manage records, improve processes, and support program operations across the Governor's Center for Local Government Services. As an Administrative Officer 1, you will perform the following duties:

• Program Support: Assist with administration of financial recovery planning and loan programs
• Process Improvement: Review procedures, recommend enhancements, and help implement approved changes
• Customer Service: Respond to inquiries and direct requests to appropriate resources and staff
• Event Coordination: Organize meetings, conferences, webinars, and training activities
• Records Management: Maintain files, reports, dashboards, and program information systems
• Staff Assistance: Support onboarding activities and provide guidance on established procedures

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements

• You must have one or more years of experience using Microsoft Teams.
• You must have one or more years of experience using Microsoft Word.
• You must have one or more years of experience using Microsoft Excel.
• You must have one or more years of experience using Microsoft PowerPoint.
• You must have one or more years of experience using Microsoft SharePoint.
• You must be able to perform essential job functions.

Preferred Qualifications (not required)

• One or more years of experience using Adobe Acrobat

How to Apply

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

Additional information

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.