Administrative Officer 2 - Bureau of Juvenile Justice Services

About the role

The Department of Human Services (DHS) is seeking an Administrative Officer 2 to support the Bureau of Juvenile Justice Services (BJJS). This impactful role combines procurement leadership, project management, data analysis, and strategic planning to help support youth-focused programs across Pennsylvania. Your expertise will help drive informed decisions, strengthen operations, and support important program initiatives. Join a collaborative team where your ideas and contributions can make a lasting difference.

Watch this video to see how you can make a difference!

This position performs analytical, procurement, and project management work for the Bureau of Juvenile Justice Services. Responsibilities include managing contracts and procurement activities, evaluating programs, supporting major initiatives, and providing recommendations that improve operational effectiveness. As a Administrative Officer 2, you will perform the following duties:

• Procurement Management: Oversee procurement activities, contracts, agreements, and solicitation processes for Youth Development Center and Youth Forestry Camp programs
• Contract Coordination: Facilitate revisions, approvals, executions, and monitoring of agreements with federal, state, county, community, and service provider partners
• Program Analysis: Evaluate programs, analyze procurement outcomes, gather data, identify risks, and develop reports that support informed decision making
• Project Support: Develop work plans, track milestones, monitor progress, and support implementation of major initiatives
• Stakeholder Collaboration: Coordinate with procurement staff, legal counsel, managers, evaluation teams, and external partners on procurement activities
• Policy Administration: Review procedures, recommend improvements, maintain records retention compliance, and develop unit policies and training materials

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• The work location will be determined based on the DHS/BJJS work location nearest to the selected candidate's county of residence, which includes Butler, Dauphin, Franklin, Huntingdon, Luzerne, Montgomery, Montour, or Perry counties.
• Telework: You may have the opportunity to work from home (telework) part-time following the probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office closest to your residence. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• This position falls under the provisions of the Child Protective Services Law.
• Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.

How to Apply

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

Additional information

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.