Assistant Vice President, Contracts

About the role

Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses.

Position Overview

The Assistant Vice President (AVP), Contracts will support NYCEDC's contract registration activities, with a primary focus on the Asset Management portfolio. Reporting to the Vice President, Contracts Registration, who oversees the Registration team, the AVP will work closely with project managers and cross-departmental stakeholders to ensure registration-related matters are addressed efficiently and in a timely manner.

The AVP will be responsible for managing an assigned registration portfolio, monitoring progress, identifying and addressing potential risks, and providing updates and recommendations to senior leadership.

Essential Duties and Responsibilities

• Collaborate across departments to track and manage registration packages within an assigned portfolio, serving as a liaison with NYCEDC Budget, Asset Management, project managers, the Department of Small Business Services (SBS), and the City Comptroller's Office.
• Support the Vice President, Contracts Registration by coordinating and participating in portfolio-related meetings, including At-Risk meetings, biweekly departmental meetings, and other registration discussions.
• Monitor the Master Contract List and maintain accurate, structured tracking of registration status, outstanding items, deadlines, and follow-up actions.
• Review and assess registration package documents submitted to the Contracts Department prior to submission to the Comptroller's Office; identify gaps and coordinate timely resolution.
• Proactively identify at-risk registrations, assess delays or outstanding requirements, and collaborate with stakeholders to develop solutions and facilitate timely resolution.
• Prepare and present regular portfolio updates to the Vice President, Contracts Registration, Chief Contracting Officer, and other senior leadership, as appropriate, highlighting registration status, key risks, outstanding matters, and recommended next steps.
• Assist the Vice President, Contracts Registration with registration-related correspondence and support ongoing updates to departmental procedures and tracking practices.
• Other duties as assigned.

Qualifications

• Bachelor's degree and at least 5 years of relevant work experience in contracts administration, procurement, project management, or a related field; knowledge of City policies and public-sector registration processes a plus.
• Demonstrated verbal and written communication skills, including the ability to present information clearly to senior stakeholders.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to coordinate projects collaboratively across departments and maintain progress under tight timelines.
• Strong analytical, critical-thinking, and problem-solving skills related to registration document review, portfolio oversight, and issue resolution.
• Ability to learn and apply new computer programs, databases, and workflows as job requirements evolve.
• Experience with NYC Budget Process and databases preferred.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• NYC residency is required within 180 days of hire.