Billing Specialist

About the role

Toppan Merrill is a global technology leader committed to simplifying the complexity of regulatory disclosure and communications. We offer the most intuitive end-to-end SaaS platform for complex compliant content creation and enhancement of multi-stakeholder collaboration. Our industry-leading technology is backed by what we are best known for: unmatched market expertise and unparalleled customer service. Toppan Merrill is a leading partner for the financial, legal, health and capital markets.

We believe in high-trust collaboration and value each person's unique skills, perspectives and experiences. Our success is driven by our world-class global teams and culture.

Toppan Merrill has an exciting opportunity for a Billing Specialist to join our Sartell, MN team. You will support the Fulfillment business by preparing accurate and timely client invoices, analyzing billing data, validating pricing, and collaborating with internal teams to ensure exceptional service and financial accuracy. The Billing Specialist manages assigned client accounts, works with pricing agreements and contracts, and supports month-end and ongoing billing activities.

Schedule

• Monday - Friday 8:00am - 5:00pm (with a 60 minute lunch) OR 8:30am - 5:00pm (with a 30 minute lunch)
• Onsite Required 2nd Wednesday of every month to our Sartell, MN facility

Job Responsibilities

• Gather project-related costs, apply client-specific pricing, and generate standard and complex client invoices
• Review contracts, pricing grids, production documentation, and supporting records to ensure billing accuracy and compliance with client requirements
• Proof and audit invoices for quality control, ensuring consistency and accuracy across all billing transactions
• Apply taxes, freight charges, prepayments, credits, and rebills as required
• Process monthly summary invoices and maintain assigned client billing accounts
• Collaborate with Client Services, Production Services, Accounting, and other internal departments to resolve billing discrepancies and obtain invoice approvals
• Prepare billing reports and support month-end revenue recognition activities
• Respond professionally and timely to billing inquiries while maintaining a strong customer service focus

About You

• Associate's degree in Accounting, Finance, Business, or a related field, or equivalent combination of education and experience
• Understanding of billing, invoicing, accounting, accounts receivable, or related experience preferred
• Basic understanding of accounting principles including debits, credits, invoicing, and revenue recognition
• Strong analytical and problem-solving skills with the ability to research, identify, and resolve discrepancies
• High attention to detail and commitment to accuracy in a deadline-driven environment
• Strong written and verbal communication skills with the ability to effectively partner with multiple departments
• Working knowledge of Microsoft Office, including Excel; experience with Oracle or ERP systems is a plus
• Strong organizational skills with the ability to prioritize, multitask, and adapt to changing business needs

Pay and benefits

We understand that your skills deserve recognition. That's why we offer a competitive hourly pay range of $20.00 - $25.00 per hour, based on experience and expertise. We believe in compensating our dedicated team members fairly for their hard work and commitment. Please note that actual compensation may vary within, above, or below this range based on factors such as education, training, experience, professional achievement, business needs, and location.

Toppan Merrill strives to provide our employees and loved ones with competitive benefits including:

• Enhanced Medical, Dental, Vision and Life insurance for employees and dependents
• 401(k) with company match with full vesting from date of hire
• Paid time off including vacation, sick, community involvement, bereavement, jury duty, and holidays
• Paid parental leave
• Paid community involvement/volunteer days
• Wellness Resources and Employee Assistance Programming