Events Coordinator, Becker Friedman Institute

About the role

Department

BFI - Events

Job Summary

The Events Coordinator works closely with the Events Manager and Senior Manager, Events and Academic Programs at the Becker Friedman Institute for Economics (BFI) as a key member of the events team. This position provides professional support and plans logistics for a broad range of 80-130 events per academic year. These events include academic conferences, workshops, seminars, newsmaker events, summer programs and more.

Under general guidance, this role performs a broad range of operational business activities relating to the design, planning, and execution of events and programming.

Responsibilities

• Assists with the coordination of events, including reserving space and hotel room blocks, coordinating with caterers, arranging transportation, setting up audio/visual equipment, tracking registration, providing updates of attendance to the team, and preparing event materials.
• Manages contracts with vendors and works to maintain and improve relationships with service providers.
• Supports on-site events, including setup and breakdown.
• Coordinates logistics and catering setup for weekly institute workshops and seminars.
• Supports event speakers by drafting logistics emails, booking travel/hotels, collecting slides, coordinating meetings and activities, responding to on-site needs, and collecting feedback.
• Works with the Communications team to regularly review the accuracy of, and submit updates for, event-related content.
• Contributes to ongoing marketing efforts of BFI programs and events, including increasing outreach to other divisions across campus to engage their students, faculty, staff, and alumni in institute programs.
• Creates event registration pages and maintains guest lists.
• Assists with identification and resolution of event and program needs, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve routine problems as they arise.
• Compiles data to be used in event and program evaluation. Contributes to improvements by implementing ideas as they are identified, with general direction from others.
• Performs other related work as needed.

Minimum Qualifications

Education

Minimum requirements include a college or university degree in related field.

Work Experience

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications: Preferred Competencies

• Attention to detail.
• Maintain confidentiality.
• Work on multiple projects simultaneously, set priorities, and meet deadlines.
• Budget management skills.
• Excellent verbal and written communication skills.
• Organizational skills
• Demonstrated ability to be an excellent team member.
• Understanding of higher education and/or nonprofit organizations.
• Diplomatic and customer service-based approach to interacting with colleagues and others.

Working Conditions

• Work irregular hours, including occasional early mornings, late evenings, and weekends to staff BFI events.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)
• Three Professional References Contact Information (required)

Additional information

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

• Job Family
• Communications
• Role Impact
• Individual Contributor
• Scheduled Weekly Hours
• 37.5
• Drug Test Required
• No
• Health Screen Required
• No
• Motor Vehicle Record Inquiry Required
• No
• Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range $55,000.00 - $65,000.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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