Executive Administrative Assistant

Where Ambition Meets Innovation

Build a career that matches all your initiative with an impressive dose of innovation. From cutting-edge resources and a collaborative environment to the freedom to make an impact and more, you'll find the ingredients you need at LPL Financial to shape your success while helping clients pursue their financial goals.

Job Overview

The Executive Assistant will provide executive administrative support to LPL's Executive Vice President ("EVP") and leadership team. The Executive Assistant's primary responsibilities include managing heavy travel, scheduling meetings and events, maintaining calendars and files, generating and maintaining correspondence, and other duties as assigned.

Responsibilities

• Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple communication points, scheduling and coordinating meetings and other general administrative functions.
• Calendar all meetings and keep executives current with any changes; provide materials and order food/beverages where applicable.
• Support engagement activities by coordinating meetings/events. Manage schedules, meeting and event logistics, materials, and follow-up to deliver a professional and organized experience.
• Plans events such as department holiday parties and on-site support/planning for town halls.
• Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department. Ensure ease of travel (i.e., checking into hotel day before if EVP is travelling on a red eye, ensuring a block of time between red eyes and first meetings etc.)
• Management of expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule.
• Prepare, obtain, and review all documents for meetings as well as any department communications.
• Look ahead to all external meetings. Ensure prep meetings are scheduled and pre-read documents are received.
• Act as "gatekeeper" to EVP to ensure EVP's schedule is followed and respected.
• Serve as a go-to resource for executive and other staff members.
• Management of EVPs inbox.
• Flag messages from other executives, clients and key business partners.
• Forward escalations as needed to the correct business owners.
• Partner with EVPs chief of staff to act on behalf of the EVP when appropriate by responding to emails.
• Create solid working relationships with other administrative staff and others within the department
• Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information and work effectively and efficiently.
• Other ad hoc projects as assigned.

What are we looking for?

• We're looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments.
• Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed.
• We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.

Requirements

• 10+ years' experience in executive administration support.
• 5+ years extensive experience working with of all Microsoft applications - Excel, PowerPoint, Outlook, Word (MS Office Certification or equivalent operating knowledge preferred).
• 10+ years experience and comfort working with high level executives; this is a high visibility position
• 10+ years experience with exceptional travel arrangement experience with proven success working across multiple time zones
• Ability to be on site in Austin office Monday-Thursday

Core Competencies

• Impeccable organizational and time management skills with the ability to multitask and prioritize effectively under pressure.
• Team-oriented experience and the ability to create solid working relationships with other administrative staff and others within the department.
• High level of integrity and the ability to maintain confidentiality with sensitive information.
• Ability to interact with people of all levels, clients and senior leadership, in a confident, professional manner.
• Exceptional written and verbal communication skills.
• Superior writing and editing ability.
• An adaptable and flexible approach to thrive in a rapidly changing environment.
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.

Preferences

• Associate's or Bachelor's degree preferred
• Experience using AI tooling
• Financial Services industry experience or supporting a Technology organization is a plus

Pay Range

$27.83-$46.35/hour

Actual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location. Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play - such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more. Your recruiter will be happy to discuss all that LPL has to offer!

Information on Interviews

LPL will only communicate with a job applicant directly from an @lplfinancial.com email address and will never conduct an interview online or in a chatroom forum. During an interview, LPL will not request any form of payment from the applicant, or information regarding an applicant's bank or credit card. Should you have any questions regarding the application process, please contact LPL's Human Resources Solutions Center at.

EAC 5.19.26