Facilities Assistant

About the role

Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses.

Position Overview

The Facilities Assistant supports the Facilities Manager in ensuring NYCEDC's office facilities are well-maintained, safe, and operational for staff and visitors. This role involves a variety of tasks related to the upkeep of the office space, equipment, and services such as removing debris, maintaining common areas, restocking pantries/bathrooms, and responding to all cleaning emergencies and facilities maintenance equipment issues.

Essential Duties and Responsibilities

• Clean, sweep and mop all common office areas including lobbies, bathrooms, pantries, breakout areas, and conference rooms.
• Monitor, clean and service the wellness rooms, showers, bike room, and workshop area.
• Respond to any major spills and clean accordingly.
• Remove litter and rubbish from main communal areas.
• Prepare conference rooms for use, ensuring they are cleaned, seating is realigned, waste is removed, and whiteboards are cleaned.
• Prepare conference center rooms before and after meetings.
• Refill supply stations with coffee, hand sanitizer, air freshener, etc., particularly for peak use periods.
• Complete the daily maintenance checklist and report to the Facilities Manager all facilities issues found.
• Respond, comment, and close work order tickets in a timely manner.
• Ensure applicable safety hazard signs are placed appropriately as required e.g., wet paint, out of service, and wet floor warning signs.
• Ensure compliance with health and safety regulations, conduct regular safety checks, and assist in emergency evacuation procedures and drills.
• Assist in workstation relocations, move files and furniture as needed.
• Help order supplies required for facility maintenance and report supply levels in a timely manner for reordering.
• Monitor the facilities and equipment to ensure a well-maintained working environment and report as required.
• Complete minor repairs and building improvements.
• Work with the building staff regarding upkeep of the NYCEDC offices and floors.
• On-call, respond to facility emergencies on nights or weekends if needed. Respond to emergencies such as server room and IDF closet HVAC equipment failures, pipe leaks, floods, building emergencies, and equipment maintenance inspections.
• Provide mailroom coverage as needed.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent
• At least 3 years of porter or hospitality facilities experience
• Demonstrated experience using hand and electric tools; ability to perform minor carpentry, electrical, mechanical, and plumbing repairs
• Work ing knowledge of HVAC systems and equipment
• Proficient in M icrosoft Office Suite
• Valid NYS driver's license required
• Ability to lift up to 75lbs
• Effective communicator with the ability to work with sta ff at all levels, building person nel, and external partners
• Demonstrated ability to work both independently and collabo ratively with minimal supervision
• Dependab le, professional, and customer centric or iented
• Availability for occasio nal overtime with advance notice
• NYC residency within 180 days of employment.